Human Resources Assistant

As part of its support for achieving the Sustainable Development Goals (SDGs), the United Nations Development Programme (UNDP) office in Tunisia is committed to advancing the implementation of the national vision for shared prosperity. The office manages a portfolio of interventions focused on strengthening democratic governance and access to social services, particularly justice, promoting inclusive and sustainable growth through green jobs for youth and women, supporting strategic development management with advanced tools, and fostering mechanisms for endogenous financing of the 2030 Agenda. Climate change resilience and universal access to energy are cross-cutting priorities. Additionally, UNDP Tunisia provides operational support services to various United Nations system agencies in Tunisia.

UNDP Tunisia is recruiting the services of a Human Resources Assistant to strengthen its Human Resources team.

Under the overall guidance of the Operations Manager- and the direct supervision of the CO Human Resources Associate, the Human Resources Assistant provides Human Resources services ensuring high quality, accuracy and consistency of work. The Human Resources Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The Human Resources Assistant works in close collaboration with the operations, programme and projects’ staff in the CO staff for resolving basic Human Resources-related issues and information exchange.

Scope of Work:

Assist in the implementation of HR strategies focusing on achievement of the following results:

Assist in ensuring the full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.

• Support the maintenance of an organized physical and electronic filing system of all HR records
• Preparation of correspondence as requested
• Ensure the updating of staff lists
• Ensure the updating of recruitment plan

Implements HR services focusing on achievement of the following results:

• Preparation of draft job descriptions, , compiling matrixes,
• Provision of support in inputting and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations .
• Submission of position classification through the system.
• Planned and conducted new employee orientation .
• Administrative dossier management for international and local staff with the competent authorities, handling permits, various certificates, …

Support in ensuring proper staff performance management and career development focusing on achievement of the following results:

• Follow up with staff and management  to finalise the performance

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on HR.
• Synthesis of lessons learnt and best practices in HR.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement:

• The selected incumbent will be working under the overall guidance of the Operations Manager and under the direct supervision of the Head of HR.

Minimum Qualifications of the Successful NPSA:

Min. Education requirements

• Secondary Education is required, OR
• University degree in administration, business, management, social sciences, economics, development, HR management or relevant related field will be given due consideration but its not a requirement
• A specialized certification in HR is desired

Min. years of relevant work experience

• Minimum 5 years (with secondary eduction) or 2 years (with Bachelor’s degree) of relevant HR and/or administrative experience is required at the national or international level in Human Resources Management.

Required  skills

• Excellent knowledge or proven experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Sound experience in maintaining organized filing systems, archiving and document management is required.
• Desired skills in addition to the competencies covered in the Competencies section
• Experience working for an international organization or multicultural team context is highly desirable.
• Experience working with web-based management systems or entreprise resource planning (ERP) systems is desirable.
• Experience in administration or management support roles is an asset.
• UN or UNDP HR certification is an asset.

Required Language(s)

• Fluency in French and Arabic  with excellent verbal and written skills is required.
• Working knowledge of English is an asset.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/22375