Human Resources Assistant

Details

Posted: 19-Mar-24

Location: St. Joseph, MN

Salary: Open

Categories:

Staff/Administrative

Internal Number: 4434274

The Human Resources Department at the College of Saint Benedict and Saint John’s University invites applications for a full-time (1.0 FTE), benefit eligible position of Human Resources Assistant. 
Under the direction of the Chief Human Resources Officer (CHRO), the Human Resources Assistant manages all areas of CSB/SJU human resources (HR) office as well as managing special projects. In addition, the Human Resources Assistant may provide assistance to other members of the HR staff for special assignments, as needed.

Institutional Inclusion Visioning Statement

The College of Saint Benedict (CSB) and Saint John’s University (SJU) believe that an excellent liberal arts education requires an understanding and appreciation of cultural difference and that everyone deserves to feel safe and morally valued. To that end, we will challenge our own practices and systems. Our commitment to an inclusive environment will be incorporated into all decision-making processes. We dedicate ourselves to cultivating an equitable, inclusive community founded on respect for all persons.

CSB and SJU offer competitive salaries and a comprehensive benefits program. For further information regarding CSB and SJU, see http://www.csbsju.edu/about .        Human Resources Office Operations 

• Serve as the first point of contact for visitors and employees to the Human Resources Office.
• Manage HR office communications including : mail, phone, email, etc… 
• Respond in a professional manner to inquiries from internal and external clientele in a timely manner. 
• Maintain HR internal and external websites. 
• Maintain staff handbook(s) in collaboration with HR staff. 
• Recruit, hire, train, schedule, and supervise department student employees.
• Purchase, monitor, and maintain department supplies as needed.
• Aid CHRO in budget management.
• Prepare financial and personnel reports as needed.
• Manage HR records retention, including, but not limited to: personnel and benefits files, I-9 documentation, immigration files, background checks, performance appraisals, employee change forms, Department of Transportation (DOT) driver, etc. 

Special Projects 

• Manage special projects from all areas of the human resources department.
• Oversee all aspects of HR event management to include: planning, publicizing , tracking registrations, room reservations/set-up, catering, media needs, evaluations, etc.
• Assist with campus communication on behalf of the Human Resources department.

Benefits Support 

• Assist with benefits open enrollment, as needed. 
• Assist with workers compensation claim processing.
• Audit benefit billings.
• Collaborate with Benefit Manager to maintain intranet page and send benefit related announcements.
• Other duties as assigned and needed by Benefit Manager.  

Other 

• Serve as back up to the Talent Acquisition Coordinator, as needed.
• Perform other duties as assigned by the Chief Human Resources Officer or Chief Operating Officer.

• Post-secondary education or a minimum of 1-3 years of related office experience.
• Effective organizational and planning skills and ability to manage multiple priorities.
• Highly effective communication skills and interpersonal relations skills to build rapport with prospective and current employees and establish community connections.
• High degree of confidentiality and ability to use discreet judgment in handling confidential and/or sensitive information.
• Proven ability to organize and manage a wide range of operations and programs; able to work under pressure and meet deadlines.
• Demonstrated experience in daily use of Microsoft Office programs.

Preferred:

• Professional experience in Human Resources.
• Working knowledge of employment law and regulations affecting HR practices. 

Physical Requirements:
This role primarily involves extensive use of a computer and other office equipment in an office setting, with the ability to sit or stand for prolonged periods. May require occasional lifting of 10 pounds.
 
Travel Requirements:
Regular travel between the campuses of the College of Saint Benedict and Saint John’s University. 

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About College of Saint Benedict/Saint John’s University
The College of Saint Benedict (CSB), a liberal arts college for women, and Saint John’s University (SJU), a liberal arts college for men, are located in the central lakes area of Minnesota, surrounded by more than 3,000 acres of pristine forests, prairies, and lakes. The campuses are minutes away from St. Cloud, an increasingly diverse regional center with a population of over 100,000, and 70 miles from Minneapolis and St. Paul. Some CSB/SJU faculty and staff choose to reside locally, while others commute from the Twin Cities. Both St. Cloud and the Twin Cities offer a wide range of fine arts, cultural, dining, recreational, and sporting opportunities. CSB and SJU are Catholic colleges in the Benedictine tradition enlivened by values of community, hospitality, stewardship, and justice. The schools are dedicated to cultivating an equitable, inclusive community founded on respect for all persons. Students, staff and faculty from many diverse belief systems and backgrounds collectively bring a rich dimension to the academic, cultural, and religious experience at CSB/SJU. We welcome faculty who devote themselves with passion and integrity to their disciplines and to a transformative ed…ucation of their students. With a total enrollment of approximately 3600 students, faculty members develop relationships with students in small classroom settings and have opportunities to work closely with students on research projects, experiential learning experiences, and study abroad programs. Recent initiatives to create a dynamic general education curriculum and to develop plans for a new teaching and learning center demonstrate strong institutional support for faculty development. CSB and SJU offer competitive salaries and a comprehensive benefits program.
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