Human Resources Associate

The Human Resources (HR) unit, a key unit within the Operations Team provides support to Country Office (CO) management in ensuring that the office is appropriately staffed with high quality and engaged personnel who receive the guidance, feedback, and development they need to fully contribute to the CO’s agenda and Sustainable Development Goals. The HR team applies strategic human resource management policies, procedures, programs, and solutions – that leverage both technology and analytics – to promote a strong people management culture and high performing, diverse, inclusive, and equitable workplace.

Key Duties and Accountabilities

• Ensure full compliance of HR recording and reporting systems with UN rules and regulations, and UNDP policies, procedures, and strategies; effective implementation of internal controls; and proper functioning of the HR management system;
• Support CO HR business processes mapping and elaboration of the content of internal HR management Standard Operating Procedures (SOPs) where needed in CO to supplement SOPs issued by GSSC/OHR. Adapt processes and procedures where necessary to meet the needs of CO;
• Provide advice and share information on corporate strategies, changes in rules and regulations, implementation of HR policies, proper use of contractual modalities, application of benefits and entitlements, workforce planning, position management, job classification, performance management, personnel needs and wellbeing, career development and other HR related matters;
• Collect information and provide support to UNDP’s participation in inter-agency exercises and surveys, such as comprehensive and interim local salary, hardship, and place-to-place surveys, in coordination with the direct supervisor;
• Coordinate and provide HR support to the UN-system;
• Advise on the risk management of Country Office HR activities to proactively manage and mitigate the risk.
• Organize recruitment processes in coordination with GSSC and Hiring Managers that includes drafting job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, and submission of compliance review cases as per the actions delegated to the CO. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions;
• Provide advice on recruitment in UNDP projects and facilitate recruitment at the request of partner agencies;
• Facilitate creation and update of positions in ERP, and association and update of positions to chart fields, in coordination with budget owners;
• Follow up with Finance staff and GSSC on Global payroll issues;
• Monitor and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments, and separations through ERP, in coordination with GSSC as applicable;
• Maintain the CO staffing table and administer CO local rosters where relevant;
• Validate cost-recovery charges in ERP for HR services provided by UNDP to other Agencies;
• Initiate contract management, payroll, and separations in coordination with GSSC in accordance with the delegation of authority given to Country Office.

Required Skills and Experience

Education:

• Secondary education with specialized certification in HR is required;
• A university degree in Human Resources, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement;

Experience, Knowledge and Skills:

• Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required;       
• Experience in handling web-based management/ERP systems such as Quantum, UNall, etc., is an added advantage;
• Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP is required;
• Prior experience with UNDP/UN agencies or other international organizations will be an asset;
• Experience in compiling, analyzing, and presenting HR data to inform decision-making is highly desirable;
• Experience in reviewing /drafting jobs descriptions and interview reports is desired;
• Additional certifications/trainings in HR and people management related areas are highly desirable.

Language Requirements:

• Fluency in English the UN language of the duty station is required;
• Fluency in at least one local language of the duty station is an advantage – Mandinka, Wollof, Fula, Jola etc.

Source: https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/25983