Human Resources Officer

Org. Setting and Reporting

The United Nations Human Settlements Programme (UN-Habitat) is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities. UN-Habitat is the focal point for all urbanization and human settlement matters within the UN system. This position is located in the Human Resources and Training Unit of the Management, Advisory and Compliance Service (MACS) of UN-Habitat in Nairobi. MACS is responsible to coordinate and provide administrative support for the implementation of UN-Habitat’s work programme, either directly or through the engagement of third-party service providers. The Unit is responsible for the implementation of human resources policies, procedures and strategies to support UN-Habitat and its personnel in the implementation of its mandate. The position encompasses sub-functional specialties such as recruitment and placement, human resources planning, and staff development and career support. The Human Resources Officer directly reports to the Chief of the Unit. The Human Resources Officer will be responsible for the following duties:

Responsibilities

Human Resource Management:

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides support in the implementation of the e-Performance system.
• Provides support and coordinate activities related to investigation in rebuttal cases to the Performance Appraisal System.
• Provides support and coordinate activities related to the management evaluation and investigation cases.
• Provides guidance to programme managers and their designated staff in the utilization of Inspira for staff selection, ensuring compliance with the provisions of the administrative instruction on staff selection system.
• Supervises the work of the administrative assistants providing administrative support to the Divisions
• Reviews monthly post incumbency reports for purposes of vacancy management and staffing table control.
• Assists the Chief Human Resources Officer in all personnel related issues, including meeting with departmental staff representatives, discussing and proposing solutions on a variety of subjects relating to staff welfare and conditions of work.
• Discusses, as required, grievances with individual staff members, supervisors and/or staff representatives, mediates.
• Organizes, gathers and maintains statistics and prepares reports on personnel matters as required.

General Administration:

• Oversees the identification of office technology needs and maintenance of equipment, software and systems, coordinating enhancements as necessary.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Performs other related work as required.

Education

• Advanced university degree (Master’s degree or equivalent) in n human resources management, business or public administration, social sciences, education or related area is required. A first-level university degree in combination with two (2) years of qualifying work experience may be accepted in lieu of the advanced university degree. Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in human resource, management, administration or related area is required. Experience using Human Resources Management Enterprise Resource Planning System (ERP) such as Umoja (SAP) or similar, is required. Experience in developing training material and providing online/in person training on topics relevant to human resources management is required. Experience in HR analytics, data management and generation of statistical reports for use by senior management is required. Experience in the implementation and monitoring of HR programmes and advocating for application of best HR practices is desirable. Two (2) years or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required; Knowledge of another UN official language is also desirable. NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and “Knowledge of” equals a rating of “confident” in two of the four areas.

Source: https://careers.un.org/jobSearchDescription/239554?language=en