ICT Officer

Job Description

The ICT Officer is responsible for the overall establishment and implementation of NRC Information & Communication Technology systems and procedures. S/He will assist in the day-to-day management of IT functions, ensuring the proper functioning of the ICT infrastructure in the Area Office. S/He will provide timely end-user computer support, ensure that Hardware, printers, and software resources are available, and that the office is complied with NRC ICT policies, rules, and procedures.

Responsibilities

Generic responsibilities

• Ensure adherence with NRC policies, tools, handbooks, and guidelines.
• Implement delegated support function portfolio according to the plan of action
• Prepare and develop status reports as required by management.
• Ensure proper filing of documents.
• Promote and share ideas for improvement of the support function.
• Proactively make relevant infrastructure changes for the best performance of ICT platforms, software, and services according to NRC global standards.
• Implementation of changes in the systems infrastructure established by the regional and/or global ICT Team, in processes of development of new ICT tools and continuous improvement of existing ones.
• Provide training to NRC staff (ongoing inductions and trainings for better use and appropriation of ICT tools relevant to NRC).
• Software license management and NRC platforms in North Area of Ukraine.
• Manage, escalate, and resolve incidents and requests reported through the help desk tool (FreshSevice).

Specific responsibilities

Provide NRC Area office and field offices support for internet according to NRC ICT Standards.

• Installation, configuration, update and support of NRC ICT tools, email (outlook), Office365, Okta, Agresso, Onedrive, Antivirus, Unit4 Excelerator, encryption and security updates on the NRC computers, provide VPN access, etc.
• The ICT Officer will oversee the staff support, ICT Policy compliance, hardware/software including troubleshooting for the smooth running of business operation of the Area Office and Field offices under his responsibility.
• Ensure performance monitoring of Internet links to the assigned Area and field offices.
• Provide proactive and responsive support to all end-users including field offices using the helpdesk global solution (Fresh Service)
• Report ICT equipment breakdowns and difficulties encountered in the resolution of incidents.
• Ensure preventive maintenance of computers, laptops, printers, networks, and any ICT related equipment according to the policies in place and after consultation with the Support manager.
• Installing network standard Cisco Meraki equipment in all the area offices.
• Manage the Local Area Network (LAN) and the Wireless Local Area Network, with aim of optimal performance of the network infrastructure for Internet connections (fibre, radio, VSAT), access to cloud applications, data storage, and backup on the Cloud (Office 365), Cisco Meraki networks, UPS and backup power systems, security of ICT installations (air conditioning, electricity, physical access), desktop computers and laptops, smartphones, software, and mobile applications.
• Send the monthly reports and report any up normality on Network usage.
• Provide ICT related technical support to the North Area office NRC staff.
• Ensure SharePoint Team sites storage functioning and access rights management at the Area Office level.
• Provide support and training for all NRC staff in the use of NRC ICT systems.
• Maintain filing tree SOP, support NRC archive scanning process.
• Ensure proper management of the NRC ICT equipment and manage ICT laptops in the management equipment global solution. (Intune pilot)
• Management of warranties with authorized service centres for computer and office equipment.
• Training of NRC staff to achieve the appropriation of technological tools and their correct use.
• Management of software licenses and cloud services to optimize the use of NRC resources and ensure their renewal.
• Management of user accounts to ensure access to institutional tools.
• Support in budget preparation.
• Support with implementation of procedures and tools to ensure information security within NRC.
• Advice on ICT equipment purchases according to ICT standards and policies.
• Other assigned tasks that are related to the management of information systems.

Qualifications

Competencies generic for this position

• Experience working in similar positions in the context of humanitarian aid.
• Previous experience of working in complex and volatile contexts
• Verifiable experience related to the responsibilities of the position
• Good in English
• Fluency in Ukrainian and Russian
• Previous experience in humanitarian negotiations is considered a strong asset

Source: https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2019/requisitions/job/16010