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Grade: P2
Vacancy no.: RBC/P/RELMEETINGS/2025/7
Publication date: 27 February 2025
Application deadline (midnight Geneva time): 31 March 2025
Job ID: 12801
Department: RELMEETINGS
Organization Unit: OFFDOC/C
Location: Geneva
Contract type: Fixed Term
The following are eligible to apply:
Applications from candidates who have already separated from ILO service upon retirement or early retirement, will not be considered.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).
Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States
In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.
Notwithstanding the general considerations set out in the ILO Staff Regulations, this vacancy announcement is the only authoritative document pertaining to the qualifications required for this position. The minimum required qualifications were determined in view of the specific duties and responsibilities of this position.
The specific language requirements for this position are detailed hereunder. However, external candidates applying for the professional category vacancies and whose mother tongue is not one of the working languages of the Office (English, French and Spanish), shall be required to possess a fully satisfactory working knowledge of at least one of the ILO working languages. If appointed, they will be expected to acquire a knowledge of a second working language of the Office during their initial years of service.
This position is located in the Official Documents Chinese Translation Unit (OFFDOC/C) within the Official Meetings, Documents and Relations Department (RELMEETINGS). There are seven language units in the RELMEETINGS that provide language services in the ILO official languages (English, French and Spanish) and in the ILO working languages (Chinese, Russian, Arabic and German).
The OFFDOC/C Unit is responsible for the editing, translation, revision and text processing of selected official ILO documents, including those submitted to the International Labour Conference, the Governing Body and Regional Meetings, as well as documents produced by the Office of the Director-General.
The incumbent of the position undertakes translation work and participates in terminology and other related work.
The incumbent will report directly to the Head of the Chinese Translation Unit.
1. Subject to revision, translate from English into Chinese a variety of documents on a wide range of technical and administrative subjects. Translate, as appropriate and without revision, certain general and standard documents, which do not involve complex, technical or sensitive matters.
2. Subject to revision and as required, translate from Chinese into English Chinese-language documents, including articles 19 and 22 reports, as well as official correspondence that the ILO receives from its Chinese constituents.
3. Review documents in Chinese for adherence to the established editorial standards and conformity with the linguistic policies and practices, including readability, consistency, acronyms, spelling, syntax, punctuation and grammar.
4. Post-edit speech to text transcriptions or automated translations, as required.
5. Provide senior translators/revisers with relevant referencing materials, including background documents, direct quotations, specific terms, and previously translated contents as retrieved from the ILO’s computer-assisted translation and terminology (CATT) tool, to facilitate the translation/revision process.
6. Carry out linguistic and terminology research and help prepare glossaries. Monitor and identify variations and evolutions in the usage of terms. Maintain the Chinese term base by updating, introducing, merging and cleaning terminology entries. Collect and compile important new concepts and notions in respect of the world of work within the UN system.
7. Assist the Head of Unit with the preparation and organization of the Unit’s work. Prepare output statistics of the Unit and assist the planning process. Prepare meeting notes and follow up as appropriate.
8. Assist the Head of Unit in recruiting external collaborators and interns and providing them with information on language house-style, document processing techniques, CATT tools and other work-related requirements.
9. Follow technical developments in translation and linguistic services, including in CATT tools on the market for the Chinese language as well as those used by other international organizations. Take an initiative in the introduction of new technology to the Unit.
10. Provide inputs to, and update instructions and guidelines for, the preparation of documents and templates in the Chinese language and follow up with responsible IT staff to ensure that these templates are modified or updated in a timely manner.
11. Perform any other relevant duties as assigned.
First-level university degree (Bachelor’s or equivalent) in languages or other relevant fields.
At least three years of professional translation experience.
Excellent command of Chinese, and good command of English. A working knowledge of French or of other ILO official or working languages (Spanish, Arabic, German and Russian) would be an advantage.
In addition to the ILO core competencies, this position requires:
Technical Competencies
Good translation and proofreading skills, with the ability to produce accurate, clear and stylistically appropriate translations. Knowledge of the subject matter dealt with by the ILO. Knowledge of CATT tools. Good skills in Microsoft Word and Excel, and ability to adapt quickly to new software and systems.
Behavioural Competences
Good interpersonal capabilities, communication skills and tactics. Focus on details. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory attitudes and behaviours.
Conditions of employment
For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.
Important Information
Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at hrpartner@ilo.org
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.
Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.
The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.
To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account – @ilo.org – should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Level of Education: Bachelor Degree
Work Hours: 8
Experience in Months: No requirements
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