Information & Services Coordinator

Hydrocephalus Canada (HC) is a national charitable organization with a mission to connect the hydrocephalus and spina bifida communities across Canada through support, education, awareness, and research.

The Information & Services Coordinator plays an integral role in the daily functions of the organization, including the execution of some financial duties. This is a permanent part-time position, with an expected commitment of 21 hours per week in office with some flexibility for remote work and schedule. The ideal candidate must possess a high work ethic and be passionate about bringing high standards of performance in an efficient, timely manner to support the charitable work of the organization.

Bookkeeping and Financial Responsibilities

• Process accounts payable invoicing i.e. authorizations, allocations
• Issue payments through cheque, electronic funds transfer, cash
• Prepare and make bank deposits by cheque, cash, electronic funds transfer & record in

QuickBooks

• Monitor cash flows
• Maintain electronic funds transfer data files and process credit card transactions
• Coordinate establishment/redemption of investments i.e. rate quotes, letters of direction, authorizations
• Prepare T4As for scholarship/bursary recipients
• Complete annual application for property tax rebate
• Assist with preparation of annual budget and audit

Program and Services Responsibilities:

• Maintain the membership program, ie. handle membership inquiries, applications and renewals
• Administer the annual scholarship and bursary programs
• Aid in the coordination of volunteer, co-op and placement student activities
• Support the delivery of programs and services, events and activities
• Manage gaming administration and liaise with regulatory officials
• Manage donor & member database i.e. produce official tax receipts, donor correspondence, and reports
• Special projects and other duties as assigned

Office & General Duties:

• Manage [email protected] email address and reception functions
• Prepare minutes of staff meetings
• Activities associated with incoming and outgoing mail
• Maintain office environment, equipment & supplies

Qualifications:

• Two-year community college diploma in accounting/bookkeeping or equivalent experience
• Thorough knowledge and experience in all aspects of bookkeeping and basic accounting principles and practices
• Experience in bookkeeping for a non-profit organization would be an asset
• Proficient in the use of QuickBooks and skilled in the use of Microsoft Office products
• Ability to work independently and with a high degree of efficiency and accuracy
• Ability to organize and prioritize workload to ensure cyclical deadlines are met
• Demonstrate integrity and professionalism in handling confidential information
• Working knowledge of fundraising software would be an asset
• Well-developed verbal and written communication skills
• Team player

Hydrocephalus Canada is offering a competitive hourly salary. Training for the position will be available.

Please include your cover letter and resume in one pdf or word document.

We thank you for your interest in this role. Due to the volume of applications received, only those under consideration will be contacted.

HC strives to foster a workplace that reflects the diversity of the community it serves and welcomes applications from all qualified candidates. HC is also committed to developing an inclusive, barrier-free selection process and work environment. Please advise if you require any accommodation measures to ensure you will be interviewed in a fair and equitable manner.
Information received relating to accommodation requests will be treated with confidentiality.

Job Type: Part-time
Part-time hours: 21 per week

Salary: $27,300.00-$29,500.00 per year

Benefits:

• Casual dress
• Flexible schedule
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (preferred)

Education:

• Secondary School (preferred)

Experience:

• accounting/bookkeeping: 2 years (required)
• Administrative experience: 1 year (preferred)

Work Location: One location

Expected start date: 2023-03-01