International Consultant for Grants Proposal and Report Writing (Ukraine Crisis with Focus on EU Countries)

United Nations Population Fund (UNFPA)


Background of the position:

The war in Ukraine has triggered one of the fastest-growing refugee emergencies in history, and the largest since World War II in Europe. The escalation of the conflict has caused civilian casualties, destruction of civilian infrastructures, including health facilities and maternities, disruption of Sexual and Reproductive Health (SRH)
services and supply chain, and led to an increase in Gender Based Violence (GBV) including Conflict-Related Sexual Violence (CRSV).

Over one year into the conflict, support is still needed to the UNFPA country offices and implementing partners in Ukraine, Moldova and Belarus, and stakeholders and local CSOs in refugee-receiving countries, in response to the war. UNFPA’s Regional Office for Eastern Europe and Central Asia (EECARO), based in Istanbul, is called to play a bigger role in the humanitarian response and has established a humanitarian team under EECARO’s leadership and management. The main objectives are to coordinate and provide tailored technical and operational support with a focus on UNFPA mandated areas of responsibility for GBV and SRH, as well as humanitarian coordination with UN agencies at both the national and regional levels.

This regional humanitarian team is composed of several specialists, including Sexual and Reproductive Health (SRH), Gender Based Violence (GBV) in Emergencies, and Communications, under the overall leadership of EECARO Regional Director and the supervision of EECARO Regional Humanitarian Coordinator (RHC). The unit may later be strengthened with other profiles based on the evolving context, needs and capacity.

The objective of the consultancy:

The incumbent will be responsible for providing technical support and expertise in grants proposal and reports writing to the regional Humanitarian Team, and support UNFPA Country Offices in terms of grant management and reporting as needed. The primary objective is to ensure timely and high-quality reporting on humanitarian
programmatic activities.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Scope of Work

Under the overall supervision of UNFPA EECARO Regional Director, direct supervision of the regional humanitarian coordinator, the Grant and Report Writing Consultant will work closely with all colleagues of the regional humanitarian team (especially the regional SRHiE and GBViE specialists and the specialists dedicated
to humanitarian response the EU countries, and the programme associate), as well as the regional communication advisor and specialist, the resource mobilization and partnership team, the Disability Inclusion in Humanitarian Response Specialist and other regional advisors and specialists.

Expected outputs include:

Grant Management

  • Contribute to overall coordination of the Humanitarian Team proposal development to donors for new and ongoing grants for the RO
  • Compile sitreps and donor reports for all RO-led grants with inputs from and in collaboration with EECARO units, COs and relevant stakeholders ensuring a harmonized and streamlined approach.
  • Analyze compliance of reporting requirements and needs of all relevant RO and CO teams and Humanitarian Team-led grants
  • Finalize all reports for timely submission to donors
  • Support analysis of humanitarian funding trends for SRH and GBV
  • Assist with the reporting to OCHA and UNHCR-managed Financial Tracking System.
  • Draft humanitarian proposals including donor proposals, emergency funds, flash appeals and others when necessary.
  • Support the team with the production of grant and funding proposals as required.


  • Develop reporting mechanisms and systems to capture programmatic outputs, outcomes, and impact, ensuring compliance with UNFPA and donor requirements.
  • Consolidate inputs from relevant stakeholders to prepare accurate and comprehensive reports on UNFPA’s humanitarian interventions.
  • Support the development of standard reporting templates, and tools for use by field offices and implementing partners.
  • Conduct regular data quality assessments to ensure the accuracy, consistency, and integrity of reported information.

Any Other Duties

  • Perform any other duties as required by the Regional Director, the Regional Humanitarian Specialist and the Regional Resource Mobilisation Adviser, based on needs.

Duration and Working Schedule

Consultant will be engaged on a full time basis with a starting date as soon as possible, until 31 December 2023.

Place where services are to be delivered:

Home-based with possible travels to Istanbul (location of EECARO office) or some countries where UNFPA Country Offices are located on need-basis. Travel will be covered in addition to the consultancy fees and processed in compliance with UNFPA travel policy.

Delivery dates and how work will be delivered (e.g. electronic, hard copy etc.):

Electronic, as needed.

Expected deliverables:

  • Production of key reports for the unit:
    – Regional SitReps (2) – deadlines: 15 Sept. 2023 & 15 Nov. 2023
    – FCDO report (1) – deadline: 31 Dec. 2023
    – PRM reports (1) – deadline: 24 Oct. 2023
    – Emergency Fund (EF) & Humanitarian Thematic Fund (HTF) (deadline: 31 Dec. 2023)
    – and others as needed when EECARO receives additional donor funding.
  • Develop and contribute to the Regional Dashboard – Humanitarian Knowledge Portal
  • Compile inputs from all UNFPA colleagues in order to contribute to the drafting of the 2024 Regional Refugee Plan for Ukraine led by UNHCR.
  • Final report emphasising the support rendered to EECARO & Country Offices, key findings, guidance, materials, and tools developed, lessons learned, and recommendations for knowledge management, grants, and reporting in the EECA (Eastern Europe and Central Asia) region (31st Dec. 2023).

Monitoring and progress control, including reporting requirements, periodicity format and deadline:

The Grant Proposals and Report Writing consultant will work closely with all colleagues from the humanitarian team as well as colleagues from the Communication team and the Resource Mobilization and Partnerships team, under the supervision of the Regional Humanitarian Coordinator.

Frequent discussions will be held to note progress throughout the contract, and a tracking sheet will be used to document progress against ToR deliverables and deadlines.

Consultant would be required to provide regular updates on completed tasks, and monthly progress reports towards achievement of the set deliverables.

Supervisory arrangements:

Consultant will work under the overall guidance of the Regional Humanitarian Coordinator.

Expected travel:

Home-based with possible travels to Istanbul (location of EECARO office) or some countries where UNFPA Country Offices are located on” as needed” basis. Travel will be covered in addition to the consultancy fees and processed in compliance with UNFPA travel policy.

Qualifications and Experience:

  • Advanced University degree in social sciences, business administration, humanitarian affairs, international development, public administration, public information, public health or related fields.
  • Min 5 years of relevant experience in reporting, fundraising, grants management, or monitoring and evaluation, preferably in a humanitarian context. Strong understanding of the humanitarian sector, including key donors, funding mechanisms, and reporting requirements.
  • Excellent verbal and written communication skills.
  • Fluency in English is essential. Working knowledge of other languages spoken in Eastern Europe and Central Asia is an asset.

Inputs/Services to be provide by UNFPA or implementing partner:

Consultant is expected to have own equipment and means of communication to deliver the expected services.

Payment terms:

Payment will be made on a monthly basis based on the monthly fee rate against a monthly progress report, attendance certificate upon satisfactory completion of the set deliverables as per TOR and acceptance by UNFPA.


UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Fraudulent notices, letters or offers may be submitted to the UNFPA fraud hotline

To view the complete job description and apply to this position, click “Apply Now” below.

Apply for job

To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this job posting.

Job Location