JOB DESCRIPTION

Job Summary

Under the direct supervision of the OHU Global Shared Services Centre, in close coordination with the Senior Administrative Officer, and in consultation with the Chief of the Occupational Health Unit (OHU Geneva) and the Director of Global Shared Services, the Intern will assist with the following:

Key Responsibilities

• Learn to use EarthMed (Occupational Health System) and Wave effectively by supporting day-today OHU operations, with the goal of becoming proficient in processing medical records, managing staff health documentation, and contributing to occupational health workflows.
• Support the processing of accumulated Certified Sick Leave (CSL) requests, ensuring accurate documentation and timely updates in EarthMed and WAVE.
• Assist in the review, validation, and processing of sick leave certificates in accordance with OHU procedures and IN 151 rev. 3, while upholding strict medical confidentiality and ensuring accurate, timely coordination with relevant units.

Upon completion, the intern will be able to:

• Demonstrate proficiency in the use of EarthMed, the Occupational Health System (OHS), for documentation and workflow support.
• Understand the end-to-end process of certified sick leave management, including document validation, system uploading, and coordination with HR.
• Apply administrative and organizational skills in a medical support setting, including data handling, document management, and inter-unit coordination.
• Uphold confidentiality and professionalism in handling sensitive health information.

Required Qualifications

• Undergraduates from any International Studies, Medical Sciences or Business-related courses with a school requirement to undergo an internship or On the Job Training or
• Recent graduates from an accredited academic institution are eligible to apply. The role is open to graduates from diverse academic disciplines, though backgrounds in international studies, business administration, public health, or related fields are considered an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Prior internship or volunteer experience in an administrative, HR, or healthcare-related setting (preferred but not required).
• Familiarity with document handling, data entry, or basic health records management.
• Experience supporting occupational health or HR initiatives is an advantage.

SKILLS

• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive health information with discretion.
• Exposure to administrative tools such as Oracle, with willingness to learn specialized systems like EarthMed.
• Good communication and interpersonal skills, with a collaborative and proactive work ethic.