Job Summary

Under the overall supervision of the Chief Migration Health Officer and direct supervision of the Senior Medical and Information Management Assistant, the Medical Assistant Intern will be responsible in carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Manila, Philippines.

Key Responsibilities

Supervision

Under the overall supervision of the Chief Migration Health Officer and direct supervision of the Senior Medical and Information Management Assistant, the Medical Assistant Intern will be responsible in carrying out the following duties and responsibilities in relation to the Migration Health Assessment Centre (MHAC) in Manila, Philippines.

Learning Objectives

The medical assistant intern may be assigned to the two subunits within the Migration Health Assessment Centre (MHAC): the reception and the communications centre. Below is a description of the possible tasks:

Communications Centre duties:

• Register migrants in the IOM database and other medical web applications.
• Schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries through the programme-specific mailboxes and calls including walk-in applicants.
• Maintain daily statistics related to health assessments and update records.

Reception and Data Entry duties:

• Perform data processing activities of the Migrant Health Assessment Centre (MHAC) for the United Kingdom TB Screening (UKTB) and Japan Pre-entry Tuberculosis Screening (JPETS) such as:

1. receiving and explaining the registration process to applicants
2. checking the applicant’s identity
3. entering the biodata of the applicants in the appropriate platform
4. taking photos using a webcam and loading the image to the appropriate platform; and,
5. printing of medical forms, consent forms, and other necessary documents

• Perform such other duties as may be assigned.

Training Components and Learning Elements

The Intern will gain experience in working in an international multicultural environment, within the United Nations system.

• Gain experience in organization, management, and international cooperation activities.
• Gain a better understanding of IOM’s work, as an inter-governmental organization in the field of Migration, and work on formulating and editing institutional strategies, priorities and workplans.
• The Intern can also access online training courses at the disposal of all IOM staff.
• The Intern will have the possibility to interact with IOM staff within Headquarters and IOM Missions.

Required Qualifications

Education

• Completing/completed a degree in Communications, Administration or related courses from an accredited academic institution

• Certificate in data entry is an advantage

Skills

• Typing speed of at least 60 words per minute

• High computer literacy in Windows and MS Office is mandatory

Languages

• Fluency in English and Tagalog is required.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
3. Depending on experience and location, interns are granted a small monthly stipend to help offset costs. Interns benefiting from an internship allowance or scholarship granted by his/her university or other sponsoring body that includes financial remuneration or credits for coursework will not be eligible for the stipend.
4. IOM covers Interns against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the assignment. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Interns are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies