JOB DESCRIPTION

Job Summary

The incumbent will join the Humanitarian Response and Recovery (HRR) Unit in the IOM Global Office in Brussels, responsible for liaison with the EU. Under this position, they will contribute to IOM’s humanitarian work by supporting liaison and fundraising with DG ECHO. They will not only gain insights in the projects, policies and functioning of IOM as an international organization, but also learn more about the current EU policy discourse on humanitarian aid and migration. And ultimately they will contribute to improving the lives of migrants caught in the most vulnerable situations around the world.

Under the overall supervision of the Global Thematic Specialist (Humanitarian Response and Recovery), and under the direct supervision of the EU Liaison Officer (Humanitarian Response), the incumbent will act as Project Assistant (Humanitarian Support) under the HRR Unit.

Key Responsibilities

1. Support the administrative management of DG ECHO contracts and amendments, including processing them in IOM systems, coordinating with legal and finance colleagues, ensuring timely circulation for signatures, and maintaining proper documentation;
2. Assist in reviewing project reports in the field of humanitarian aid from IOM field missions to DG ECHO. This includes assisting in the review of report content, and update of relevant IOM databases and uploading the reports in APPEL;
3. Assist in resources mobilization by regularly monitoring and analyzing new funding opportunities, relevant press releases and communications, as well as events that are of interest to IOM in the field of humanitarian aid;
4. Assist in liaising with European Commission/ECHO staff as well as IOM missions by attending EC events, sharing messages / summaries of relevant EC documentation, regularly updating the IOM HRR Global Office Brussels webpage and drafting communication with EC counterparts;
5. Provide general support to the HRR team regarding regular updates on key emergencies and IOM response;
6. Participate in unit meetings, external partner meetings, and/or thematic seminars and conferences, support meeting preparation and follow-up (note-taking, assist in drafting talking points, preparing summaries) and ensure timely sharing of relevant information with colleagues/units;
7. Organize meetings and events related to the thematic area;
9. Any other tasks as may be required by your supervisor/s.

Required Qualifications

Education

• University degree or equivalent in Political Sciences, Migration Studies, International Relations or Law with one year of relevant professional experience, or
• High School degree from an accredited academic institution, with three years of relevant professional experience (as indicated in the experience section).

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• First-hand experience in the field of humanitarian aid or EU liaison, preferably dealing with humanitarian and emergencies is an advantage;
• Experience in project development and reporting in a country office implementing humanitarian projects is an advantage;
• Specific trainings in the field of humanitarian aid and forced displacement is an asset.

Skills

• Excellent drafting and reporting skills is a requirement;
• Knowledge of EU institutions, EU decision-making and EU budget rules is an advantage;
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is required.

Languages

• Fluency in English is required (oral and written).

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
7. IOM reserves the right to contact shortlisted candidates only.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies