Job Trainee Human Resources

Based in Rome, Italy and under the overall supervision of the Officer, the Job Trainee will be part of the Europe Regional HR Unit of the Alliance. The Job Trainee will work at least four days per week from the office and will support the HR Unit both with HR Operations and with HR Services processes, with a special focus on support of HR Services tasks.

Responsibilities:

The specific tasks of the position include, but are not limited to, the following:

HR Services:

• Maintain and update personnel files, ensuring accuracy and confidentiality.
• Assist in maintaining HR databases, ensuring records are up-to-date and accurate.
• Monitor contract end dates and assist with renewal or termination procedures.
• Respond to routine inquiries from staff regarding HR policies and procedures.
• Provide support for training sessions, workshops, or meetings organized by the HR department.
• Provide support with drafting letters and certificates.
• Assist with the preparation of contracts.
• Assist with benefits administration.
• Assist with other administrative duties as required.

HR Operations:

• Assist with drafting vacancy announcements and managing their circulation and advertisement.
• Download and file applications.
• Assist with screening applications according to requirements.
• Assist with checking references and administering written tests.
• Organize all necessary arrangements for interviews.
• Assist with drafting and filing probationary period and onboarding communications and documentation.

Requirements:

Essential Requirements:

• Secondary school education.
• Working knowledge of Microsoft Office Suite packages.
• Working knowledge of the English language, both written and spoken.
• Good interpersonal, communications and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds.
• Good skills in personal organization and priority setting.
• Good client orientation and service approach.
• Good time management skills and attention to details.

Desirable Requirements:

• Previous HR internships, mostly in HR administrative tasks.
• Work experience in an international environment.
• Knowledge of a second language.

Source: https://bioversityinternational.zohorecruit.eu/recruit/PortalDetail.na?iframe=true&digest=qI3O8xGxSt3KVRTj0liQz1hub7mNqsj@bQ6GxjA9t40-&jobid=11911000012465759&widgetid=11911000000011497&embedsource=CareerSite