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Logistics Officer Ukraine Lviv

United Nations Office on Drugs and Crime (UNODC)

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JOB DESCRIPTION

Below is a brief summary of the role. Please download the Job Description for further details.

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Role and responsibilities

The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

  • To organize all logistics process and ensure adherence with NRC policies, tools, handbooks, guidelines and donor regulations.
  • Prepare and develop status reports as required by management in weekly, bi-weekly and monthly basis
  • To establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to logistical matters.
  • Establish proper filing system of all logistics documents
  • Promote and share ideas for improvement of the Logistics function
  • Ensure proper Procurement, Warehouse, asset, fleet management at the office
  • To travel frequently to all the field offices to deliver logistics support
  • Provide support to field offices in terms of gap filling and technical advice in procurement, warehouse, fleet and asset managements and conduct frequent field visits.
  • Implement internal controls and procedures for ensuring strict compliance with the NRC Mission’s Logistics Handbook and its standard operating procedures.

Specific responsibilities 

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

Procurement:

  • To manage all procurement activities at the office that includes all procurement requested at the area office including other field offices.
  • Impalement the procurement plans.
  • Responsible for low and medium value procurement.
  • Assist the Logistic coordinator on coordinating the tender evaluation process
  • Responsible of updating the supplier database at the AO
  • Ensure proper archiving of the procurement files (soft and hard copies)
  • To support on the tender evaluation and ensure it is complaint with NRC and donors regulations.
  • Ensure daily update for the procurement tracking sheet.
  • Others duties as assigned.

Asset and fleet Management

  • Assist on the annual asset verification process.
  • Responsible for asset register at AO
  • Act as focal point when require
  • Others duties as assigned.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

  • Area Offices
  • Finance
  • HR
  • Program
  • Units of Logistics and Admin Dept.

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies: 

  • BA Degree in Supply Chain management, Logistics or equivalent
  • Minimum of 1-2 years’ experience from working as a Logistician in a humanitarian/recovery context
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Fluency in English and Ukrainian Language

Context/ Specific skills, knowledge and experience: 

Willing to travel to remote areas and to field offices, ability to work flexibly including weekends and willingness to travel and work in rural locations and live in basic conditions.

2. Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

  • Handling insecure environment
  • Planning and delivering results
  • Empowering and building trust
  • Communicating with impact and respect

Key Information – Please Take Note When Applying

  • Learn more about NRC here and NRC Ukraine
  • To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site.
  • Apply by completing all the system-required fields of your experience, employment history, and education in your application.
  • Ensure to attach your latest CV, motivation letter and application in English-Applications submitted without the CV will not be considered.
  • When creating your profile, include your full name as per your passport.
  • Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered.
  • Only shortlisted candidates will be contacted. We receive many applicants for each vacant position
  • This position is open to candidates who have the legal right to work in Ukraine. Please note that we are unable to provide work permits or visa sponsorships for this position.


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