Management Assistant / Office Management and Sponsoring Assistant

  • Contract
  • Germany
  • Posted 1 month ago

European Film Academy

Full-time 40 hours/week
Earliest starting 17 June 2024
Salary according to TV-L: E9b 
You will join and support the existing team with the following tasks: 
Management Assistant: 
  • Organisation travels for CEO & Director 
  • Scheduling meetings for CEO & Director  
Office Management:
  • Travel Management for Board Meetings up to 3 times per year and for European Film Awards (Board, Committees) 
  • Front Office and answering incoming phone calls 
  • Team Assistance 
  • Ordering office supplies and equipment 
  • IT Support together with IT service provider  
Sponsoring Assistant:
Support and coordination of all sponsorship-related activities in close cooperation with the external sponsorship manager. Tasks include in particular:  
  • Coordinating sponsoring jour fixes 
  • Coordination existing and potential sponsoring partners  
  • Minutes of meetings and jour fixes 
  • Preparation and updating of presentation materials 
  • Researching potential new sponsoring partners 
  • Maintaining the sponsorship archive and documentation  
  • Internal and external communication, including reporting to sponsors  
  • Contact person for sponsors during events 
Skill Set: 
  • Completed education and several years working experience
  • Fluent German and good written and spoken English skills (Minimum B2 level) 
  • Profound IT skills (Word, Excel, Power Point, Outlook, Teams) are also required 
  • Place of residence: Berlin 
About us: 
The European Film Academy seeks to support and connect its 5,000 members and celebrates and promotes their work. Its aims are to share knowledge and to educate audiences of all ages about European cinema. Positioning itself as a leading organization and facilitating crucial debates within the industry, the Academy strives to unite everyone who loves European cinema, culminating annually in the Month of European Film and the European Film Awards, by including European film heritage in its portfolio and by expanding its focus on young audiences through the European Film Club. 
 If you are able to work independently, reliably and flexibly, are solution-oriented and communicative and would like to work in an international team, we look forward to receiving your job application. Please note that your presence in the office is required for this particular job. Please send it with the usual documents exclusively by e-mail to [email protected]
Deadline for submission: 31 May 2024 
Interview will be held between 10 and 14 June 2024 
We encourage BIPoC, LGBTQIA+ and people who have experienced marginalization to apply. We stand up against discrimination and racism and for a diverse film and cultural industry. 
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