Media Assistant, Local Media in Pearl River, New York

Active Media Services, Inc.

This position’s primary role is to assist Media Buyers in the Local Media groups (Spot TV, Spot Radio and Unwired) in the maintenance of advertisements from inception to completion.

Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.

Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.

Enter make good adjustments and preemptions into the media stewardship system after Buyer approval.

Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follow up on any discrepancies by checking log times against orders.

Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.

Trouble shoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).

Develop productive relationships throughout Active and with external station representatives.

Assist and participate in ad hoc projects as needed.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Bachelor’s degree or equivalent experience is required

Up to 1 year of related experience required, preferably in a media-related or administrative capacity

Proficiency in Microsoft Word and Excel, required

Proficiency in Outlook or similar email and task manager application preferred


This position does not require regularly scheduled travel.

ID: 2263

Job Grade: 11M

External Company Name: Active International

External Company URL:

Street: One Blue Hill Plaza

To help us track our recruitment effort, please indicate in your cover/motivation letter where ( you saw this job posting.

Job Location