National Programme Assistant (Kharkivska)

  • Contract
  • Kharkiv
  • Posted 3 weeks ago

FAO - Food and Agriculture Organization of the United Nations

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IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

  • FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
  • Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
  • Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
  • FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination  
  • All selected candidates will undergo rigorous reference and background checks
  • All applications will be treated with the strictest confidentiality

Organizational Setting

According to the State Emergency Service (SES), Ukraine has become the most mined country in the world. Thirty percent – 160,000 square kilometres of Ukraine’s territory – may be contaminated with landmines and unexploded ordnance, presenting an imminent threat to lives and livelihoods. For the over 30,000 smallholder Ukrainian farmers and for local producers, access to land and productive assets is a quintessential means of survival, and they will require humanitarian assistance until their land is demined. Whilst the imperative for the Government of Ukraine is to ensure that basic services are restored, there is an urgent need for people to return to productive livelihoods.
As a response to this situation, FAO, in cooperation with WFP, is supporting the Government of Ukraine with land clearance of agricultural lands including demining and follow-up support for smallholder farmers and producers in affected areas.
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Reporting Lines

Under the overall supervision of the Head of Office/Designated Responsible Officer/Budget Holder, direct supervision of the FAO International Project Manager and technical supervision of the Lead Technical Officer and in close coordination with the National Agronomist and Community Liaison Specialists, the National Programme Assistant (Kharkivska) will be responsible for providing administrative and logistic support to the project “Restoring livelihoods and revitalizing rural communities affected by mines and explosive remnants of war”. The assistant will support the overall implementation of the project, which is focused on land clearance and livelihoods assistance in parts of three oblasts (Kharkiv, Kherson and Mykolaiv) that are now free of conflict and need agricultural livelihoods urgently restored.

Technical Focus

The National Programme Assistant (Kharkivska) will play a pivotal role in providing administrative support to the Mine Action programme and supporting FAO programme in Kharkiv. This position involves contributing to the effective implementation of the project’s Phase 1: Prioritization of focal areas and Phase 3: Assistance to Rural Households and Small-scale Farmers in Kharkivska. The incumbent will manage administrative tasks, engage with stakeholders, and ensure smooth communication between the project team and the implementing partners as well as local communities.

Tasks and responsibilities

Administration

• Monitor and maintain relevant information and databases on training, workshops, missions and seminars;
• Follow up on a broad variety of administrative and logistical actions necessary for the timely implementation of the project activities in Kharkiv, including arranging the training and workshops, FAO missions, briefing schedules
• Maintain local inventory records (shelter, and office) and ensure documentation is updated in the Programme repository.
• Ensure updated documentation of logistics and finance (petty cash) for project activities.
• Facilitate registration of farming households into the State Agrarian Registry (SAR) of Ukraine.
• Support organization of FAO missions in Kharkiv

Stakeholder engagement

• Facilitate the gathering of stakeholders, including local government, community groups, farm associations, and affected community members.
• Co-lead with the World Food Programme Community Based Participatory Planning activities and report on them.
• Support the Programme Coordinator in preparing Joint Targeting Teams (JTTs) in the oblast.
• Participate in local events, meetings, and forums to enhance the visibility and understanding of the FAO programme.
• Facilitate donor’s visits in Kharkiv region.

Communication

• Work closely with the project team based in Kyiv and Mykolaiv to ensure accurate and timely communication of project activities in Kharkiv.
• Assist with interpretation support during meetings, workshops, and events in Kharkiv.
• Engage in outreach activities to communicate project objectives and benefits to local communities.
• Upon request, share updates on the FAO programme in Kharkiv, fostering positive relationships with implementing UN agencies, Mine Action Operators, local authorities, community leaders, and stakeholders.
• Perform other related duties as required by FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• A university degree in business administration or related fields;
• At least 3 years of experience in programme/administration;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc);
• Working knowledge (Level C) of English and Ukrainian, as all the duties will have to be performed in English.
• National of Ukraine.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Rigor and demonstrated attention to detail.
• Quality of both oral and written communication skills
• Ability to take ownership and accountability for assigned processes and to work autonomously.

Selection Criteria

• Previous experience in the agriculture sector is considered an asset.

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Applications received after the closing date will not be accepted
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
  • For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.

If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp

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