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Introduction

Country: LAOS

Description of the Assignment:

Objective

The Natural Resource Management, Climate Change and Disaster Risk Reduction (NRM, CC and DRR) Unit requires two Part-time National Programme Coordination Consultant to support project coordinators on projects planning, implementation, monitoring and general management. He/she will support on coordinating the Project Management Unit (PMU) and the project implementing agencies in a timely manner against all outputs and outcomes as outlined in the approved project document and other work plans developed by the projects. He/she will also be responsible for ensuring delivery quality of support to the work programmes of components, annual component work plans and budget, and coordination of all components. He/she will be ensuring the smooth coordination with other projects/agencies, following up, organizing workshops, trainings. Take lead in organizing project inception, setting up steering committee of the project, finalize procurement plan to align with Annual Workplans 2025.

Scope of work

Under the guidance and supervision of the Team Leader of NRM, CC and DRR Unit, UNDP Lao PDR, the National Programme Coordination Consultant will carry out the following tasks:

Summary of key functions

· Ensuring effective projects management of the assigned project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress by monitoring, evaluation and reporting;

· Building strategic partnerships needed to achieve results and maintaining collaborative working relationships among key project partners, through effective communication, consultation and reporting;

· Ensuring gender mainstreaming within the project.

Specific tasks and responsibilities

1. Expected results: Ensuring effective projects management of the assigned project by maintaining the delivery of appropriate technical, operational, financial and administrative outputs, while tracking the project progress by monitoring, evaluation and reporting

· Managing and coordinating the implementation of the respective activities based on the relevant project documents, including, as needed, supervision and guidance of other project staff, consultants and experts with a view to achieving project results;

· Developing comprehensive/detailed project work-plans that include all project activities and roles and responsibilities of the stakeholders and setting-out corresponding milestones;

· Monitoring the progress of implementation of project activities and key event schedules observing the work-plans and set deadlines including monitoring of the financial resources and accounting to ensure accuracy and reliability of financial reports;

· Mobilizing goods and services to support project activities, including drafting TORs and works/product requirements and specifications;

· Managing and monitoring project risks initially identified, submitting information on the new risks and possible mitigating measures to the Project Board for consideration and updating the status of these risks by maintaining a Project Risk Log;

· Ensuring adherence of project activities to the existing financial, procurement and administrative processes that are in line with prevailing UNDP rules and regulations and, at the same time, observing the project timelines;

· Preparing project progress reports (progress against planned activities, update on risks issues, expenditures) and ensuring timely submission of the reports to the relevant instances, such as the project boards and relevant donors;

· Managing project tracking in QUANTUM in accordance with UNDP procedures;

· Managing the transfer of project deliverables to national beneficiaries and other project stakeholders.

2. Expected results: Building strategic partnerships needed to achieve results and maintaining collaborative working relationships among key project partners, through effective communication, consultation and reporting

· Cultivating relationships with the central and local authorities, academia, NGOs and other Project stakeholders, ensuring full understanding, cooperation and an appropriate fit of the project activities with the main needs of the beneficiaries;

· Establishing effective linkages with other relevant projects and initiatives in the sector with a view to developing substantive partnerships and generating synergies;

· Disseminating project reports and respond to queries from concerned stakeholders.

·Maintaining strong relationships with the implementing partners of the assigned projects

· Maintaining regular coordination and quality assurance of expert inputs and products as well as among project partners to ensure coherence and complementarity of project activities;

· Identifying opportunities for deepening the cooperation and recommending adequate approaches to dealing with different stakeholders based on information on all relevant stakeholders gathered during project implementation;

· Maintaining regular communication on relevant project issues with the local counterparties, consultants and experts with an aim to ensure quality and timely delivery of all agreed outputs;

· Engaging groups and communities in project activities that affect them;

· Communicating project goals, activities and results clearly to both stakeholders and the wider public

· Submitting reports to UNDP, partners and donors in a quality and timely manner.

3. Expected result: Ensuring Gender mainstreaming within the projects

· Ensuring gender is effectively mainstreamed throughout the projects activities, work plans, budgets, reports, researches, analyses and, where specifically relevant, analyzed in detail;

· Ensuring gender equality is mainstreamed throughout team, consultant and staff management activities;

· Ensuring knowledge on gender equality is incorporated in Project Knowledge management activities and products.

·Ensuring collection of gender disaggregated data

The successful applicants will be expected to be responsible for the following:

Period of assignment/services: 35 working days.

 

Proposal should be submitted directly in the portal no later than indicated deadline.

 

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

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