Payroll Officer

Main Duties and Responsibilities

Payroll Preparation

• Be the first point of contact in dealing with payroll queries from employees and external agencies and ensure the timely investigation and resolution of queries/issues.
• Checking the number of hours employees have worked from spreadsheets provided.
• Work alongside the Interim HR Manager to ensure management of SSP, holiday information and other types of employee payments that may be required.
• Issuing tax forms and related documentation and assisting employees to complete them where necessary.
• Calculating wages and salaries based on hourly rates and hours worked.

Payroll processing

• Ensuring weekly and monthly payroll cycles are delivered in a timely and accurate manner.
• Processing the monthly and weekly payrolls on the payroll software package.
• Sending reports to the Financial Controller for checking.
• Deducting tax and national insurance payments and ensuring payments to HMRC by deadlines.
• Managing pension processing and payments to the pension providers.
• Issuing Payslip’s, P45’s and other necessary tax forms to employees.
• Carry out period end payroll transactions.
• Processing of payroll link to the account system.
• Issuing employees’ wages by electronic transfer.

General

• Calculating pay rises, shift payments and overtime compensation and assisting with the calculations for Real Living Wage compliance.
• Changing employee bank records when necessary to process payments accurately.
• Administration, recording and processing of payroll information and procedures.
• Reconciliation of payroll balance sheet accounts and resolving any discrepancies.
• Ensure compliance practices are followed and all payroll/employee tax, pension and government filings are submitted in a timely manner.
• Maintaining complaint policies and procedures.