Program Assistant

Position description

The mission is seeking to fill a Program Assistant position for the Trade program, as well as various administrative positions that may arise following this selection process. These positions provide comprehensive administrative support to ensure efficient program and service delivery.

Core responsibilities include but are not limited to:

• Managing Communications: Handling internal and external communications to ensure smooth information flow.
• Coordinating Schedules: Organizing and managing calendars, appointments, and travel arrangements.
• Organizing Meetings and Events: Planning and executing meetings, events, and other unit activities.
• Maintaining Records: Keeping accurate and up-to-date records and documentation.
• Supporting Program-Specific Initiatives: Assisting with the implementation and monitoring of specific programs and projects.

By facilitating day-to-day operations, these roles contribute to the smooth functioning and success of their units in various areas of specialization, including operations, accounting, budgeting, human resources, contracts and procurement, property management/maintenance services, trade, foreign policy and diplomatic service, immigration, security and emergency management, and consular services.

AREA OF SELECTION:

This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the the Consulate General of Canada in Minneapolis does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resumés and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

Education

This position requires:

• A college diploma or post-secondary technical or professional certification attesting a minimum of two years of full-time studies.

Note: Candidates will be required to provide proof of the completion of their education.

Language

The following languages and proficiency level are required for this job.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

Experience

In order to perform the duties relevant to this job, the following experience is required:

• A minimum of 1 year cumulative experience in providing administrative support for a unit such as managing calendars and correspondence, reviewing documents, and organizing travel logistics for a unit.

Competencies

All competencies will be assessed. All competencies must be met prior to appointment.

• Judgment and Discretion
• Initiative and Action Oriented
• Working with Others
• Oral Interaction
• Written Communication
• Knowledge of General Office Procedures and Practices
• Focus on Quality and Detail
• Client Orientation
• Research
• Proficiency in Microsoft Office 365 Suite including Word, Excel, Outlook, and PowerPoint

*For more information on competencies:Competency Dictionary

ASSET QUALIFICATIONS

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Experience working in a diplomatic mission
• Proficiency in French
• Knowledge in budget management principles.
• Knowledge in contracts and procurement of goods and services.
• Knowledge in trade.
• Knowledge in organizing travel logistics for an unit.
• Knowledge of the financial system SAP.
• General knowledge of government departments, agencies, and trade/business trends.

OPERATIONAL REQUIREMENTS

• Hours of Work:Normal hours of work of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hrs per week hours per week.
• Overtime: Willingness to work overtime on short notice.
• Travel:This position may require limited occasional travel domestically and-or internationally.

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position and are to be maintained throughout the employment while being the incumbent of this position.

• Valid work authorization:Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

Application instructions

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