Programme Associate

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Job Description

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person’s potential is fulfilled. UNFPA’s strategic plan (2022- 2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In the Philippines, UNFPA has started developing its new five-year 9th Country Programme 2024- 2028. The 9th CP is tightly aligned with the mid- and long-term development goals of the Philippines and Ambisyon Natin 2040, as well as the global Agenda 2030 including the Sustainable Development Goals (SDGs). In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

You would be responsible for:

Under the overall guidance of, and direct supervision of the Humanitarian Programme Coordinator, the Programme Associate will provide essential support to the UNFPA CO Humanitarian Unit.

Perform routine programme support activities, as detailed below:

Draft and review routine correspondence and documents and make routine follow-up.
Provide administrative support in organizing, arranging, and coordinating various meetings of the Programme teams with staff, implementing partners and other offices.
Maintain and keep administrative files, logs, inventories and update records in prescribed format for subsequent use.
Maintain and keep current registers and control plans on the status of projects at the formulation, implementation and operational stages.
Perform programmatic activities as required by the Programme Humanitarian Coordinator.
Conduct a preliminary review of annual work plans, work plan monitoring tool and Funding Authorization and Certificate of Expenditures (FACE) forms of UNFPA-supported projects to check on the accuracy of computation and project/fund codes.
Enter work plan information in Quantum.
Maintain and keep work plans, quarterly work plan monitoring tool, FACE forms and administrative files as well as update records of UNFPA-supported projects in prescribed format for subsequent use.
Raise requisition in Quantum for processing of payments to vendors/suppliers.
Prepare travel-related documents of members of the programme team and ensure timely approval of travel documents.
Perform any other duties as assigned by the supervisor.

Qualifications and Experience :

Education:

Secondary Education with six (6) years of work experience or Bachelor’s degree with three years of relevant work experience.

Knowledge and Experience:

Relevant experience in administration, finance and project management
Experience in finance monitoring will be an advantage
Proficiency in MS Excel, Word, PowerPoint and other relevant computer applications
Satisfactory writing and communication skills
Ability to organize work effectively and to meet planned deadlines
Ability to work harmoniously with persons of different backgrounds in a multicultural environment
Experience working with government implementing partners
Familiarity with UN policies and principles will be an advantage

Languages: