JW3
nearmejobs.eu
- Job Title: Programme Coordinator (Creative)
-
Salary: £20k-£25k
(pro-rata) - Hours:
Part time - Role: Admin, Secretarial & PA
- Contract: Permanent
- Closing date: Mon, 10 Mar 2025
-
Location:
London
Job Summary
We are now recruiting for a Programme Coordinator to join our team and provide operational support and coordination to JW3’s Creative programmes. In this role, you will be the first point of contact for the Creative team, liaising between internal functions, as well as with visiting organisations!
Job Description
Hours: Part-time, 30 hours per week (0.8 FTE) – some evenings and Sundays
Salary: £26,500 per annum pro rata (£21,200 at 0.8 FTE)
- Be the first point of contact for the Creative team, ensuring correspondence is forwarded to the relevant team member promptly
- Take responsibility for the processes and systems in place to help deliver the work of the Creative team; troubleshooting, streamlining and embedding these as needed
- Lead on the effective utilisation of venue management and CRM systems – including Artifax – ensuring information is kept up to date and communicated with all appropriate teams
- Work with Programming, Production and Visitor Services teams to ensure all projects are achievable and successful, from conception and feasibility through to delivery
- Coordinate the purchasing and provision of food and drink, couriers, transport and accommodation for relevant parties as instructed by line management
- Regularly provide event coverage for a range of programming activities, including evenings and weekends
- Coordinate delivery of online events, including acting as alternate host for events as and when required
- Contract management with commissioning partners, artists and co-producers, including issuing of contracts to visiting artists/teachers/partners
- Provide diary management and scheduling support to the Creative Producer and Director of Programming & Impact
- Monitor and communicate deadlines to the team, ensuring key information is supplied to relevant parties in a timely manner
- Undertake reporting on Creative programmes as required
- Manage the inventory and storage of resources needed for Creative programmes
- Build and nurture positive working relationships with external stakeholders for the successful delivery of Creative Programmes
- In collaboration with Finance, oversee the management of invoices and payments to artists/teachers/partners
- Actively support with running of events
Job Requirements
Essential
- Highly organised with efficient management of time and responsibilities
- Strong attention to detail
- Experience of troubleshooting and creatively resolving issues related to processes and systems
- Ability to navigate competing priorities and manage time-sensitive issues in a calm, professional manner
- Ability to interact confidently and build relationships with a wide range of stakeholders at all levels.
- Proactive and solution-focused, with an ability to anticipate and resolve issues that arise
- High level of IT proficiency
- Willing and able to work flexibly to meet the needs of the team and organisation
- Friendly and approachable, with an ability work collaboratively and effectively with others
- Excellent written and verbal communication skills
Desirable
- Experience or understanding of Jewish communal, cultural and/or educational organisations
- Experience of working in a similar position at festivals, arts centres or other cultural organisation, providing comprehensive
How to Apply
Please send your CV and cover letter to [email protected]. You can also share your application in video format rather than written, if you wish – the important bit is to capture the person specification for the role!
- Contact name: Eszter Bobvos
- Contact email: [email protected]
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