Programme Coordinator (Creative)

Hours: Part-time, 30 hours per week (0.8 FTE) – some evenings and Sundays

Salary: £26,500 per annum pro rata (£21,200 at 0.8 FTE)

• Be the first point of contact for the Creative team, ensuring correspondence is forwarded to the relevant team member promptly
• Take responsibility for the processes and systems in place to help deliver the work of the Creative team; troubleshooting, streamlining and embedding these as needed
• Lead on the effective utilisation of venue management and CRM systems – including Artifax – ensuring information is kept up to date and communicated with all appropriate teams
• Work with Programming, Production and Visitor Services teams to ensure all projects are achievable and successful, from conception and feasibility through to delivery
• Coordinate the purchasing and provision of food and drink, couriers, transport and accommodation for relevant parties as instructed by line management
• Regularly provide event coverage for a range of programming activities, including evenings and weekends
• Coordinate delivery of online events, including acting as alternate host for events as and when required
• Contract management with commissioning partners, artists and co-producers, including issuing of contracts to visiting artists/teachers/partners
• Provide diary management and scheduling support to the Creative Producer and Director of Programming & Impact
• Monitor and communicate deadlines to the team, ensuring key information is supplied to relevant parties in a timely manner
• Undertake reporting on Creative programmes as required
• Manage the inventory and storage of resources needed for Creative programmes
• Build and nurture positive working relationships with external stakeholders for the successful delivery of Creative Programmes
• In collaboration with Finance, oversee the management of invoices and payments to artists/teachers/partners
• Actively support with running of events