Responsibilities
Within assigned authority, the incumbent will be responsible for the following specific duties: • Serve as focal point for providing assistance in support of administrative coordination of programme/project implementation activities, involving the monitoring and evaluation of programmes/projects. Categorize, update, track and analyse data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.. Carry out periodic status reviews, identify issues and initiate requisite follow-up actions. Assist in the preparation of revised budget estimates, report on budget revisions, expenditures and obligations, verify availability of funds. Ensure necessary approval and entry in computerized budget system. Initiate financial authorizations for expenditures. • Research, compile, analyse, summarize, and present basic information/data on specific programmes/projects and related topics. • Collaborate with programme/project managers on performance reporting; liaise with relevant parties on the interpretation of the activities/services and various planning instruments such as the medium-term plan and internal work plans; provide assistance on reporting requirements, guidelines, rules and procedures and ensure completeness and accuracy of data submitted. • Draft programme/project summaries, coordinate review and clearance process, and coordinate with editor, translation services, etc. on finalization and publication of reports in multiple languages.
• Serve as focal point for providing assistance in programme/project implementation activities, collaborate and liaise with diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in trainings, authorization of payments, disbursement of funds, procurement of equipment and services, etc. • Prepare, maintain and update files (electronic and paper) and internal databases; design and generate a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Draft correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepare unit contributions for a variety of periodic reports. • Provide guidance and training to new/junior staff. • Perform other work-related duties as assigned.
Competencies
• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, programming and budgeting. Has ability to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to perform analysis, modelling and interpretation of data in support of decision-making. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Work Experience
A minimum of seven years of experience in programme or project implementation, administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five for candidates who possess a first-level university degree or higher. Experience with an Enterprise Resource Planning (ERP) system is required. Experience with SAP/Umoja is desirable. Work experience with the United Nations system and/or other international organizations in the area of fighting international crime is desirable. Experience in data analytics or related area is desirable.