Project Coordinator

  • Contract
  • Anywhere
  • Posted 1 month ago

Harvard University


Harvard Medical School


Position Description

Join our team of researchers, engineers, and designers to shape the future of biomedical research! The Gehlenborg Lab in the Department of Biomedical Informatics at Harvard Medical School is funded to develop data visualization tools and user interfaces for multiple national and international cell atlas projects such as the Human Biomolecular Atlas Program (HuBMAP), the Cellular Senescence Network (SenNet), the Human Tumor Atlas Network (HTAN), the Kidney Precision Medicine Network(KPMP), and the Human Cell Atlas (HCA). The ultimate goal of these efforts is to create maps of the human body at single-cell resolution with the help of cutting-edge technologies that generate large and complex sequencing and imaging data sets. The maps will shape our understanding of processes like aging and usher in a new era of treatments for common human diseases.

As Project Manager, your key responsibilities will be coordinating and managing development and design teams that are building, maintaining, and enhancing our software products. You will collaborate closely with the Principal Investigator (PI) and R&D Manager of the Gehlenborg Lab to ensure teams meet defined milestones and deliverables.

The Gehlenborg Lab has an international reputation for creating high-impact data visualization tools. We are driven to solve the most challenging design and engineering problems in biomedical data science. We value diversity, creativity, and initiative in a highly collaborative and interdisciplinary work environment. We would love to have you on our team!

Work Environment
The Gehlenborg Lab uses a hybrid workplace model and this position can be fully remote, hybrid, or in-person. All remote work must be performed within a state in which Harvard is registered to do business.

Typical Core Duties

  • Coordinate project calls and meetings on a regular basis. This includes scheduling, preparing meeting materials, keeping minutes, and managing and distributing meeting materials and action items.
  • Track, follow up, and communicate status of project milestones to ensure teams meet defined deliverables on time.
  • Develop documentation of processes and standard operating procedures and spreadsheets to organize managed projects.
  • Regularly check in with collaborators and provide weekly updates to various stakeholders about progress and adjustments to timelines.
  • Provide day-to-day operations management support and administrative support to the principal investigator and projects related to collaborative multi-site projects.
  • Support the preparation and submission of reports to internal groups and sponsors as needed.

Basic Qualifications

Minimum 2 years of related experience, education may count towards experience.

Additional Qualifications and Skills

  • Bachelor’s Degree preferred.
  • Previous experience working in a research environment preferred.
  • Proven time management efficiency, and ability to work independently as well as collaboratively with others.
  • Strong oral and written communication skills, as well as interpersonal skills via email, in-person, and telephone.
  • Experience handling complex and confidential information with discretion.
  • Detail-oriented and superb organizational skills.
  • Ability to manage multiple projects and activities in a very busy work environment that is often deadline driven.

Additional Information

This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

Harvard University continues to place the highest priority on the health, safety, and well-being of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to complete an attestation of having received their primary series COVID-19 vaccination prior to hire, as detailed on our COVID-19 Vaccine Requirement Webpage . Individuals may request exemption from the vaccine requirement for medical or religious reasons prior to completing the hiring process. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website .

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities!


We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA – MA – Boston

Job Code

403134 Coordinator I


Biomedical Informatics


55 – Hvd Union Cler & Tech Workers

Pre-Employment Screening



​35 hrs. per week Monday – Friday 9:00 am – 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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