Project Coordinator, Field Support Services Project (FSSP) Peru

POSITION TITLE: Project Coordinator, Field Support Services Project (FSSP) Peru (Full-Time)

POSITION LOCATION: Lima, Peru

REPORTS TO: Manager, FSSP Peru & Bolivia

APPLICATION DEADLINE: October 21, 2024 (application will be evaluated on a rolling basis)

EXPECTED START DATE: (subject to contract start date)

WHY WORK WITH WUSC?

Join Us. Our work is important, cutting-edge, and fast-paced. We encourage curiosity, innovation, and flexibility. And we provide a phenomenal learning experience.

WUSC (World University Service of Canada) is a Canadian non-profit organization working to create a better world for all young people. We bring together a diverse network of students, volunteers, schools, governments, and businesses who share this vision. Together, we develop solutions in education, economic opportunities, and empowerment to overcome inequality and exclusion for youth around the world, particularly young women and young refugees. WUSC currently works in 25 countries across Africa, Asia, the Middle East, and Latin America, with an annual budget of approximately CAD $57 million. We have over 300 staff across Canada and the globe, working in collaboration with a diverse set of donors and partners to achieve our organizational vision.

NATURE AND SCOPE:

In response to a Request for Proposals by Canada’s Department of Foreign Affairs. Trade and Development (DFATD), WUSC is preparing a proposal for the Field Support Services Project (FSSP) based in Peru & Bolivia. This FSSP is responsible for providing a range of services in support of program delivery and policy dialogue of Canada’s international assistance in Peru. These services include, but are not limited to, the provision of technical, administrative, financial, and logistical support services.

The Project Coordinator will be responsible for coordinating the delivery of administrative, logistical and financial management services provided by the FSSP.

RESPONSIBILITIES:

The tasks for the FSSP Project Coordinator include, but are not limited to :

• Maintaining and updating relevant project information in manual and/or electronic files
• Communicating with project management stakeholders on strategic and administrative matters related to the project;
• Assisting in developing, planning, analyzing, evaluating and prioritizing deliverables, documents and requirements;
• Assisting in documenting achievements and results achieved for Technical Specialists;
• Assisting in the preparation and coordination of documentation in response to scheduled and unscheduled reports, feedback and observations to update management of project progress;
• Coordinating requests for and tracking implementation of support from Technical Specialists, prioritizing, assessing urgency, setting deadlines;
• Coordinating project reviews/lessons learned and sharing the information with project team and/or DFATD, as appropriate;
• Coordinating logistical services, such as vehicle rentals, travel and missions for Technical Specialists/sub-contractors and third parties, as required;
• Implementing and coordinating FSS activities for stakeholders;
• Advising on local government documentation requirements;
• Engaging with stakeholders and addressing problems in a timely and effective fashion;
• Providing briefings to stakeholders, as required;
• Developing/maintaining bring forward (BF) and other control systems for action items;
• Researching and locating background information, analyzes, extracts relevant information and writes summaries;
• Supporting and researching best practices to expand knowledge on local development issues and development strategies;
• Coordinating, drafting and preparing for signature formal project documents and reports
• Remaining informed of, and complying with locally applicable laws, regulations and practices, including those for local human resources management and those that will affect the use of local Technical Specialists and their ability to operate in the programming area;

QUALIFICATIONS AND COMPETENCIES:

• Advanced degree in a relevant discipline such as political sciences, law, business, finance, accounting, logistics, economics, international development, procurement, project management, business administration, engineering, applied sciences;

Experience

• A minimum of four (4) years of experience as a Project Coordinator
• Prior experience working in a Developing Country or working with International Development Assistance Stakeholders, preferably in Peru;
• Demonstrated experience in supporting the preparation and completion of project documents, including Annual Work Plans and Project Reports;
• Demonstrated experience in planning and coordinating administrative and logistics services;
• Proven experience in communicating with government authorities or their representatives;
• Proven experience in supporting the achievement of project progress and results, including dealing with project issues and problems as they arise
• Attention to detail and sensitivity to confidential information;
• Demonstrated ability to manages time productively and efficiently and meet changing deadlines;
• Able to work effectively in a dynamic team environment (working both independently and as part of a small team).

Language

• Professional proficiency in Spanish and English/French (oral, reading, writing)

APPLICATIONS

WUSC’s activities seek to balance inequities and create sustainable development around the globe; the work ethic of our staff, volunteers, representatives and partners shall correspond to the values and mission of the organization. WUSC promotes responsibility, respect, honesty, and professional excellence and we will not tolerate harassment, coercion, sexual exploitation or abuse of any form. Successful applicants will be required to undertake an enhanced criminal record check where appropriate.

WUSC is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Only those candidates selected for an interview will be contacted. No telephone calls please.

Interested candidates should submit an application as soon as possible. We are evaluating candidates on a rolling basis.

Kindly note this employment opportunity is subject to funding from Canada’s DFATD.