JOB DESCRIPTION

Project Description:

Meeting Targets and Maintaining Epidemic Control (EpiC), a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Government that provides strategic technical assistance and direct service delivery to achieve HIV epidemic control among all at-risk populations; strengthen global health security (GHS), including outbreak response;, improve maternal and child health (MCH), address malaria; and nutrition.

Job Summary:

The EpiC Project Manager (PM) is primarily responsible for providing program management support to an assigned portfolio of 2-5 countries. The successful candidate will serve as the main point of contact on assigned EpiC country programs and supervise program staff. The PM will lead project start-up, workplan and budget development (in collaboration with technical and finance staff), subaward development and review, compliance and programmatic monitoring and close-out. They will liaise with project offices related to program management and execution; ensure compliance with internal and external regulations; ensure completion of program while adhering to budget, scope, and schedule requirements. They will prepare and review presentations and support other related program objectives and deliverables

FHI 360 anticipates hiring up to nine (9) Project Managers, including one (1) based in Thailand and one (1) based in the Southern Africa region. Other PMs can be based globally where FHI 360 is registered, with a preference for individuals based in the United States.

Accountabilities:

Project Management:

• Manages and oversees the development of projects from initiation to completion.
• Manages capacity building project staff in coordinating and managing the implementation of project activities, delivering quality and accountability.
• Develop and deliver a project management plan encompassing all the details of a project to the team members.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Defines project scope, goals, and deliverables that support business goals and strategic vision of management.
• Develops and delivers project workplans, documentation, training, presentations and budget proposals to management and staff.
• Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
• Evaluates the progress of the project on a regular basis.
• Builds, develops, and grows partnerships vital to the success of the project.
• Manages the operational and tactical aspects of multiple projects in a matrix environment. Oversees country workplans with focus on minimizing risk across multiple projects, monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
• Identifies partnerships, opportunities, and information to present to management to help achieve strategic goals of the company.
• Keeps abreast of the latest strategies, tools and terminologies used in project management worldwide to adopt and increase productivity.
• Performs other duties as assigned.

Project Administration:

• Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
• Determine the resources (time, money, equipment, etc.) required to complete the project. Develop a schedule for project completion that effectively allocates the resources to the activities.
• Builds and implements or socialize the best practices for performing all tasks.
• Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required.
• Determine the objectives and measures upon which the project will be evaluated at its completion.
• Execute the project according to the project plan.
• Author reports on the project for management and for funders. Communicate with funders as outlined in funding agreements. Develops best practices and tools for project execution and management.

Financial Management:

• Monitor and approve all budgeted project expenditures.
• Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
• Manage all project funds according to established accounting policies and procedures.
• Ensure that all financial records for the project are up to date.
• Prepare financial reports and supporting documentation for funders as outlined in funding agreement.

Personnel Management:

• Coaches, mentors, and manages project team to ensure quality, efficiency and compliance with project and company standards/policies.
• Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
• Manages the development of project teams to ensure compliance with policies and procedures; also, to develop and implement process improvement plans.
• Develop tools and techniques for delegating tasks according to the skills of every team member and also to evaluate the performance of all team members.
• Ensure that all project personnel receive an appropriate orientation to the organization and the project.

Applied Knowledge & Skills:

• Works independently and with other agencies to build local community acceptance. Comprehensive knowledge of concepts, practices, and procedures with project management, process development and execution.
• Strong knowledge of project management software and other technologies. Strong negotiator and problem solver.
• Excellent oral and written communication skills. Demonstrated project and personnel management skills. Ability to influence, motivate, and collaborate with others.
• Ability to adapt and resolve problems/issues to bring project to completion. Creating and Managing Systems and Processes.
• Recognizes the need for standardization and balances client and organization needs in systems design.
• Anticipates the effects of process change on people while optimizing task efficiency and simplicity.

Problem Solving & Impact:

• Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
• Problems are complex and require analysis of situations and data with evaluation of a range of factors.
• Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.

Supervision Given/Received:

• Manages staff and external project members to achieve goals and vision of project from initiation to completion.
• Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
• Typically reports to a Director.

Education:

• Bachelor”s Degree or its International Equivalent in Health, Nutrition, International Development, Social Science or a Related Field. Masters preferred.
• Project Management (PM) Certification preferred.

Experience

• 8+ years of relevant experience with projects management principles and practices, 2+ years of line management experience required.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Previous experience working on global health projects including USG and PEPFAR supported programs preferred.
• Professional proficiency in French or Spanish strongly preferred for a few of the positions.
• International or domestic (US) program development or project management preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time. Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• 10% – 25%

The expected US Based hiring salary range for this role is listed below. Candidates FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

US Based Hiring Salary Range: USD $90,000 – $110,000 annual

International hiring ranges will differ based on location

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

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