PSP Admin/HR Assistant

Organizational context:

• The Private Sector Partnerships (PSP) Services works in different regions: Europe, MENA, Americas, Africa, and Asia, and further decentralizes at local levels.
• The position will be part of UNHCR’s Private Sector Partnerships Unit, which sits within the Department of External Relations (DER) responsible for mobilizing resources to enable UNHCR’s refugee response programming around the world. The PSP Admin/HR Assistant position will be part of PSP Europe Regional team (support Team for PSP Europe region) and it is based in the UNHCR Office located in Brussels.

The position:

• We are seeking a dynamic and proactive team player, with relevant work experience in administration and supporting roles, to become a steady and reliable support to the Regional Admin/Support Team for PSP Europe, based in Brussels.
• The main responsibility of this position is to support PSP Europe operations and colleagues with Admin/HR queries and under the direct supervision of the Snr Admin/HR Associate, to assist in the daily work of the PSP Europe Admin team.

Duties and responsibilities:

The PSP Admin/HR Assistant will work under the supervision of the Senior HR Associate with PSP Europe Admin Team and will support colleagues and PSP operations located in different European duty stations/locations. The incumbent will perform the following tasks:

• Assist PSP Europe Regional HR colleagues with recruitments and separations within the Europe region (e.g. communication with candidates, preparations for interviews and written tests);
• Draft HR documents/ memos;
• Assist PSP Europe Affiliate workforce and Interns with their leave requests, update leave records and prepare overviews;
• Request and coordinate PSP Europe colleagues’ UNHCR accounts, accesses to UNHCR systems and directories;
• Assist in local and regional onboarding of new employees and/or separation formalities;
• Assist PSP colleagues with their official travel related queries (review/clear travel requests, answer travel policy and processes related queries; assist colleagues in obtaining travel documents);
• Assist the travel focal point with the official travel related activities (prepare overviews, update lists/trackers/records);
• Support PSP staff/operations with the venue selection and administration of meetings, skill-shares and other events as planned in the region when required;
• Attend to the preparation of meetings, conferences and visits;
• Support with filing documents and keeping electronic and physical folders updated;
• Perform other related admin duties as required.

Essential minimum qualifications and professional experience required:

The ideal candidate will be required to have:

• Completion of secondary education (high school diploma) preferably with university degree (considered as an asset) in human resources, business administration or a related field;
• Minimum one year of previous job experience relevant to the functions.