Resource Management Advisor Finance Manager

CTPA is looking for a Resource Management Advisor (RMA)- Finance Manager. S/He will carry out a wide range of duties in the field of budget and finance, providing support and advice in the management of financial resources in compliance with the OECD regulatory framework. S/he will report to the Head of the Resource Management Unit of the CTPA.

Main Responsibilities:

Budget Management:

• Provide strategic support and advice to the Head of RMU and Director’s Office, on the most efficient use of resources.
• Support and provide input to the preparation, implementation and execution of the Part I Programme of Work and Budget (PWB), including planning, monitoring and reporting.
• Ensure an accurate and timely application of the internal framework, in compliance with Financial Regulations, Instructions and Procedures. This includes the development and maintenance of updated finance related guidelines on all aspects of budget management and reporting.
• Manage and support periodic and internal audit activities including the preparation of supporting documentation and data and responding to auditor’s questions as needed.

Voluntary Contribution Management:

• Manage the review and revision of voluntary contribution offers and agreements.
• Lead contract negotiations and preparation, including the review of budget proposals.
• Ensure that all expenditure is carried out in accordance with the terms and conditions of the voluntary contributions, including any relevant reporting.
• Review and validate the financial reports on VC expenditures and ensure they are sent in a timely manner.

Analysis, Reporting and Communications:

• Lead data management, analysis and reporting on financial information, including the preparation of consolidated strategic and/or analytical reporting for senior management.
• Provide in-depth analysis on the financial situation and the future trends in the context of OECD corporate exercises (e.g. PWB preparation, Budget Committee, etc.), identifying any potential funding gaps and how these can be met.
• Prepare cost estimates, spending plans, financial analyses, forecasts, budget reports and official documents in relation to the Programme of Work and Budget (PWB), including regular committee reporting.
• Co-ordinate all corporate reporting for the Part I budget providing briefing material as appropriate to management.
• Draft clear documentation relating to budget and financial matters. Present to applicable bodies as necessary.
• Represent the CTPA in OECD-wide coordination groups on various financial reform topics.

Management and other administrative responsibilities:

• Manage and oversee the work of one or more Finance Officers in the Resource Management Unit including coordinating work, managing tasks and priorities, setting objectives, and overseeing outputs.
• Lead, motivate, and develop team members, providing guidance, and creating a positive working environment, and supporting professional development.
• Actively stay abreast of developments in budget and finance policies and procedures, as well as corporate financial management reforms, deadlines, guidelines and best practices, and assist in the implementation of any related reforms.
• Ensure knowledge sharing of practices and procedures within the CTP/RMU to facilitate knowledge management.

Qualifications:

• A University degree, preferably in business or public administration, finance, management, or a closely related field.

Professional background:

• At least five years’ professional experience in finance, budget, and resources management with proven experience in an international organisation or similar work environment, involving projects with multi-year financing and staffing requirements.
• Proven experience in processing large amounts of data, consolidating relevant information and developing analyses for decision-making.
• Knowledge of results-based budgeting and financial management.
• Demonstrated experience in dealing with large and complex VCs and Grants, and capacity to manage a complex funding portfolio.
• Experience with the Organisation’s Programme of Work, budget, and financial management structure.
• Experience in supervising a small team would be an advantage.
• Experience in working with and for developing and emerging countries would be an advantage.

Tools:

• Excellent technical knowledge of the OECD IT systems used (SAP, OBMR, BO, GM, PWB Database, Excel, ONE, SEM), or the ability to quickly master the use of such applications, with very good proficiency in Microsoft Office Applications. Excellent knowledge and practical experience with the IT systems used for financial management in the Organisation (SAP, BO, OBMR, Excel, GM, PWB Database, ONE etc.) in order to process, and monitor transactions, track expenditure, and provide regular reporting for management purposes.

Languages:

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.

Source: https://jobs.smartrecruiters.com/OECD/744000022327110-resource-management-advisor-finance-manager?trid=3b3fd07c-0791-4ac8-9ea8-cc2477730cb5