Open to Internal and External Candidates
Position Title : Security Assistant
Organizational Unit : Security
Duty Station : Sulaymaniyah – Iraq
Classification : General Service Staff, Grade G5
Type of Appointment : Special Short Term contract (SST)
Duration of Appointment : Six (6) months with possibility of extension
Closing Date : 02nd May, 2023
Reference Code : SVN2023/IRQ/089
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Aapplications from qualified female candidates are especially encouraged as well as the Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Under general guidance of the Chief of Mission (CoM)/DCoM, the direct supervisor of Field Security Officer (FSO) and administrative supervision of the head of suboffice, the Security Assistant will be responsible for the following duties:
Core Functions / Responsibilities:
- 1. Assist FSO in collecting, updating and communicating information regarding the security situation in the his/her area of responsibility;
- 2. Organises and undertakes field missions in support of ongoing projects
- 3. Submits in a timely manner the required security documentation for all field missions
- 4. Conduct security briefing for all mission participants, prior to any field mission
- 5. Ensure that all mission vehicles have the required security and safety equipment as laid out in the Area SRM for the Southern region
- 6. Assists in maintaining the IOM Security Plan, including updating IOM staff lists;
- 7. Assists in verifying residential security mitigation measures, office safety, and security preparedness.
- 8. Liaises and coordinates, as appropriate, with UNDSS, the host government security organizations where required, including national and provincial authorities, military, and police officers, as well as non-governmental organizations and other non-State actors in the area of operation;
- 9. Communicates information on security to the head of office in Basrah (HoO), heads of sub- offices (HoSO) and provides host country security advice to them as required in close coordination with the FSO.
- 10. Maintains regular contact with Security Focal Points of UNDSS and other UN and INGO
agencies and participates in relevant UNAMI and UNDSS meetings;
- a) Supports actions during the implementation of the Security Plan, as required.
- b) Assists the FSO in monitoring compliance with security mitigation measures established for the duty stati
- c) Assists in reporting security incidents affecting IOM staff, offices and assets, and assists in the preparation of security reports, such as the Security Incident Reports, and Security Assessments.
- d) Provides support in organizing and conducting training courses on security awareness and preparedness, and providing security orientation to newly assigned IOM staff members. Conducts security briefings as required.
- e) Provides administrative security assistance to the FSO
- 11. Maintains routine and confidential correspondence files/documents;
- 12. Maintains a database on contact details in relation to host country security authorities;
- 13. Arranges appointments, receives visitors, place and screens telephone calls and answers queries with discretion, and takes minutes as and when required. Performs other security- related tasks by the FSO:
- 14. Establishes and maintains warden system and keeps update of information related to IOM
offices and residences;
- 15. Administers a pass and ID system, including the renewal of ID cards as required.
- 16. Maintains liaison with commercial companies used for IOM security at offices and residences, in order to ensure the effective and efficient use of the guard force.
- 17. Manages the local guard force assigned to IOM offices.
- University degree in administration or in a related field from an accredited academic institution with 3 years of relevant professional experience.
- Completed High School degree from accredited academic institution with 5 years relevant professional experience.
- Experience with the IOM/UN system or an International NGO working in a coordination/ Liaison context is desirable
- Experience in diplomatic security, protection and intelligence considered an asset;
- Knowledge of host country security structures;
- Experience in (MS Word, Excel, Access and PowerPoint);
- Ability to travel
- Knowledge of HF and VHF radio operations will be considered an asset; Excellent writing and communication skills,
- Experience in an international, humanitarian/development organization an advantage. Languages
- Fluency in English, Arabic and Kurdish are required;
- Any other language is and advantage.
The incumbent is expected to demonstrate the following values and competencies:
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
IOM IN/234 – Policy and Procedures for Preventing and Responding to Sexual Exploitation and Abuse IOM has a policy of zero tolerance of sexual exploitation and abuse (SEA) by IOM staff members and the employees or any other persons engaged and controlled by IOM Contractors. The staff members and all contract type holders shall protect against and prevent sexual exploitation and abuse (PSEA).
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
While this vacancy is open to both Internals and Externals, priority shall be given to qualified Internal applicants.
Interested candidates are invited to submit their applications via a link:
For an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.
From 18.04.2023 to 02.05.2023
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