Senior Administrative Assistants

As (Senior) Administrative assistant, you will provide administrative assistance to the relevant Head of Division and other colleagues in the team, with the objective of contributing to the efficiency and performance of the team’s overall activity.

Specific Post Environment 

This publication targets several (Senior) Administrative Assistant positions in transactional departments and non-transactional departments in Operations Directorate.

Operating Network

You will report to Head of Division or Head of Unit, depending on the structure of the team assigned. You will have regular contact with colleagues in other Directorates, notably with Legal, Risk &Compliance and Project Directorates.

Accountabilities:

• Assist loan/investment officers in updating and compiling business information and organising contacts during the project origination phase.
• Handle the administrative coordination of the whole lending or investment process (monitoring of deadlines, organisation of meetings, appointments and business trips for the loan officers and the Head of Division).
• Prepare briefing papers for meetings and business trips.
• Assist the loan/investment officers during the lending process and, as appropriate, in the follow up of projects (in close coordination with the other Directorates participating in the process).
• Finalise, distribute and file documents and reports prepared by loan officers.
• Handle telephone contacts with clients and follow information flow while loan/investment officers are on mission.
• Keep statistics and work pipeline up-to-date and monitor that procedures are followed during the lending/investment process.
• Undertake ad hoc research tasks such as Internet searches and data presentation. Prepare reports and statistics in the areas covered by the Division.
• Assist with the organisation of meetings and conferences.
• Cooperate with the other secretaries and members of the Department and when appropriate train new colleagues on Bank procedures and processes.
• Contribute to a good working atmosphere within the division and the Department in order to facilitate the timely implementation of tasks, smooth flow of information and achievement of objectives.

Qualifications:

• Secondary level diploma
• Minimum 3 years relevant professional experience in providing administrative support.
• Knowledge of Lending Operations would be an advantage.
• Excellent knowledge of the MS Office tools (Word, Excel, Powerpoint).
• Knowledge of Business Objects and lending applications would be an advantage.
• Excellent knowledge of English and/or French (*), with a good command of the other.  Knowledge of any other European language would be an advantage.

Source: https://erecruitment.eib.org/psc/hr/EIBJOBS/CAREERS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=110450&PostingSeq=1&