Senior Grants Accountant

Position description

The Senior Grants Accountant is responsible for ensuring that private, corporate, USAID and other public sector grant and contract funds are spent according to project and donor requirements. The role will act as the financial business advisor to the Department and Program Managers. This position’s key focus is to provide business reports to all levels of the organization in relation to financial projects, pursue transactional excellence in supporting financial projects, and ensure adequate compliance and controls regarding policies and procedures.

RESPONSIBILITIES include the following. Other duties may be assigned.

Financial Management

• Maintain complete listing of available designated funds by program reconciled to general ledger balances.
• Review grant agreements and contracts funded by USAID, corporate and private donors to ensure compliance with financial requirements.
• Ensure set up (revenue funds, project numbers, overhead) in Raiser’s Edge, Financial Edge, and Concur to enable accurate tracking of donor funding.
• Review timesheets, calculate compensation and fringe benefit allocations, and maintain all related supporting documentation
• Ensure proper revenue recognition and invoicing per contractual and grant terms in accordance with accounting standards.
• Actively manage project-specific items including deferred revenue, open AR and pledges, expenses, etc.
• Work with Program Management to oversee the internal and external movement of program funds and ensure all project expenditures are accurate.
• Review USAID project costs, budgets and forecasts, communicate substantial budget variances and make recommendations for budget reallocations and cash drawdowns.
• Participate in monthly financial project review meetings to discuss project spend, activity updates, and potential variances or pending transactions.
• Close out project accounts upon project completion
• Assist in the development and annual audit of Opportunity’s Negotiated Indirect Cost Rate Agreement (NICRA).
• Contribute to the preparation of the Schedule of Expenditures of State and Federal Awards.
• Lead donor required project audits by acting as the primary financial contact, providing requested documentation, and responding to audit inquiries.
• Remain up to date on USAID, donor and industry regulations and standards by attending relevant training and conferences.
• Escalate persistent process inefficiencies and explore ways to optimize the use of our financial systems.

Reporting

• Support annual budget planning by identifying available funding for various programs, countries, and specific work plans, including personnel expenses.
• Produce or review all financial donor reporting as required by each grant or contract, including financial reports, comparison to grant budgets and forecasting, and other reporting and support as required by the donor.
• Provide project specific financial reports and documentation when needed by management and other internal stakeholders.

Business Development and Compliance

• Provide support to Opportunity’s business development team by assisting in the development or review of budgets and cost proposals for grant applications and private proposals.
• Document and coordinate the completion of due diligence and vetting documents from donors and funders.
• Manage the financial pre-award risk assessment and post-award financial monitoring of subrecipients including documenting internal control gaps and tracking corrective action plans.
• Participate in the capacity building of our local implementing partners 

Qualifications

• Bachelor’s degree required; BS/BA in Accounting, Finance, or Economics or related field preferred. An advanced degree (MBA or master’s in accounting/finance) is desirable.
• Minimum of 7-10 years of accounting experience, including substantial financial grant management experience.
• Experience in the public sector (USAID, USDA, UNCDF, or similar) with a deep understanding of donor regulations and compliance requirements.
• Proven expertise with accounting software reporting and analytical software, preferably Blackbaud, Workday and Smartsheets.
• Advanced proficiency in Office 365, with strong expertise in Microsoft Excel, including advanced functions and data analysis.
• Demonstrated excellence in interpersonal and verbal communication skills, with the ability to influence and advise senior management and program staff.
• Superior analytical skills, attention to detail, and accuracy, with a track record of providing strategic financial insights and solutions.
• Strong problem-solving skills, adaptability, and the ability to handle complex financial scenarios.
• High level of diplomacy, good judgment, and cultural sensitivity, with the ability to work effectively across different cultures.
• Proven ability to work well under the pressure of deadlines and to independently prioritize in a fast-paced environment, with exceptional organizational and time management skills.
• Ability to work independently as well as in a team environment, with demonstrated leadership and mentoring abilities.
• An understanding of and a commitment to advancing the mission and core values of Opportunity International

LANGUAGE SKILLS

• Written and verbal fluency in English is required. Fluency in French or Spanish desirable.

Application instructions

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