Senior Project Manager (Building Management System Migration)

Organizational Setting

The position is located in the Building Projects Section, Central Services Division, Administration and Management Sector. The Building Projects Section oversees the management and modernization of all buildings on the WIPO campus in terms of infrastructure and technical facilities.

Purpose Statement

• The Senior Project Manager (Building Management System Migration) oversees, defines and manages all project activities related to the migration of the Building Management System (BMS) and associated techniques. This is a project post under the approved Capital Master Plan “Building Management System for HVACS Facilities and Lighting”. The Project is expected to last for 4 years, being initiated and concluded between 2025 and 2028.
• The main objective of this project is to extend the lifecycle of the existing BMS with a new generation system, after support ends in 2027, and to merge the currently separate systems (BMS and Lighting and Blinds Management System (LBMS)) into a single integrated and centralized system.
• The migration and replacement of the current BMS will require significant infrastructure work, including opening ceilings and closing offices. Additionally, this project will provide an opportunity to upgrade the current lighting in the offices of the New Building to LED technology.

Reporting Lines

• The incumbent will work under the supervision of the Head of the Building Projects Section.

Work Relations

• The Senior Project Manager (Building Management System Migration) will collaborate closely with members of the Premises Management Service and extensively works with stakeholders from across the Organization to ensure the successful management and delivery of project goals.

Duties and Responsibilities

The incumbent will perform the following principal duties:

• Define, plan and manage all activities linked to the BMS migration project (execution planning, work site, acceptance of work and works guarantees), as well as activities relating to renovations, transformations and improvement of spaces and buildings installations, strictly concerned by this project.
• Monitor and assess the implementation of WIPO decisions; monitor and ensure compliance with the interests of the project owner (WIPO), particularly with regard to quality, costs and deadlines relating to the project objectives.
• Oversee, plan and coordinate any action or follow-up required for the project management according to project management methods in the field of buildings and the particular Prince2 method, in cooperation with the experts, companies and contracting companies engaged by WIPO in relation to the project and, where applicable, the local authorities.
• Exercise administrative and financial management responsibility, including establishing and maintaining budget monitoring and estimates, and managing and monitoring expenses in accordance with approved commitments and budgets, according to the internal structure, as well as construction standards in Switzerland (SIA norms, Building Cost Classification (BCC), etc.).
• Advise and report, without delay, where applicable, to the various internal entities and bodies concerned, including on any risk of derogation from the decisions of Member States, as well as any situation or event likely to have a negative impact on the smooth running or completion of the project, within the deadlines. Formulate proposals or recommendations to address them; respond to all technical questions relating to the project from internal and external control bodies.
• Ensure the planning, management and coordination of the preparation and implementation phases of the operational plans related to the project-related operations (consolidation, moving, allocation of workplaces during the works, respecting the needs of users), in collaboration with the relevant WIPO units, as well as, in some cases, their operational management.
• Perform such other related duties as required.

Requirements

Education (essential)

• Master’s degree in engineering (electrical, HVAC, or mechanical), building or real estate management, architecture, or similar. A bachelor’s degree or equivalent qualification awarded by an accredited authority, accompanied by at least two years of relevant experience may replace the master’s degree.

Education (desirable)

• Additional certification and/or extensive experience as Building Project Manager.

Experience (essential)

• At least seven years of experience in managing and implementing projects, similar in size,cost and complexity, installation, construction, or renovation, and as a representative of the project owner.

Language (Essential)

• Excellent knowledge of French, oral and written, and very good knowledge of English.

Source: https://wipo.taleo.net/careersection/wp_1/jobdetail.ftl?job=24327-FT_PP