Senior Travel Coordinator

Job title:

Senior Travel Coordinator

Company

Vaxcom Services

Job description

We harness the power of innovation so that you can change the world and help our customers solve their most complex challengesRemote Type Globe IconLocation Pin IconUnited States of AmericaUS – VA, AlexandriaReq ID IconR152835Category:Information TechnologyIn a world of possibilities, pursue one with endless opportunities. Imagine Next!When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. We’ve got what you’re looking for.Job Description:Parsons is looking for an amazingly talented Senior Travel Coordinator to join our team! In this role you will get to support deployment activities U.S. embassies and consulates throughout the world.What You’ll Be Doing:

• Become specialized in visa and passport processing, maximizing efficiencies and productivity.
• Gather and review application documents to ensure accuracy and compliance with relevant country specific visa requirements and passport regulations.
• Maintain and track passport reporting documentation to ensure passport validity for all program personnel.
• Liaise with embassies and consulates to track application statuses and address any inquiries or issues promptly.
• Provide real-time 24×7 on call support as needed to assist travelers with traveler interruptions, cancellation and missed flight issues.
• Respond to incoming phone calls, emails, and MS Teams communications during business and after hours.
• Package and mail passports to ensure travel readiness for deployments
• Prepare, review, print and submit visa applications (eVisa and/or in-person Embassy delivery) based on assigned travel requests and identified country specific travel requirements.
• Prepare, review, print and submit passport applications (via mail and/or in-person SIA office for Service Passports) on behalf of program personnel and ensure passport validity remains current for all program personnel.
• Coordinate travel reservations for staff/contractors for airline, car rentals, and hotel accommodations.
• Data entry of travel information into designated repository to maintain program level deployment records.
• Maintain custody of travel records and documents for sponsor staff and contractors when not in use.
• Assist in identifying known and unknown risks and dependencies related to travel and current events in international locations that may negatively impact the success of a project.
• Coordinate required pre-deployment activities: Training, maintain Synchronized Pre-Deployment and Operation Tracker (SPOT) profiles, Electronic Country Clearances (eCCs) and Letters of Authorizations (LOAs).
• Coordinate with external travel office entities to ensure itineraries, in-country transportation and lodging aligns with scheduled deployment dates.
• Assist Business Operations Team with the production and validation of invoicing activities associated with travel expenses.
• Create FedEx shipment labels as needed; and complete corresponding expense report to reconcile charges.
• Provide shipment labels (FedEx) to program personnel to collect/return travel related documentation to office.
• Validate incoming and outgoing personnel information to Project Analysts to satisfy daily personnel reporting requirements.

What Required Skills You’ll Bring:

• Minimum Bachelors degree or 5 years experience.
• MUST posses a valid US drivers license.
• Excellent attention to detail, must be able to multitask and have a sense of urgency to complete travel task within the allotted timeframe provided.
• Excellent communication and organizational skills
• Ability to complete required reporting, presentations and project documentation.
• Proficient in Microsoft Office products including MS Word, Excel and Power Point
• Ability to maintain highly organized travel reports for reporting/auditing purposes.
• Strong understanding of visa/passport processing guidelines and requirements.
• Ability to successfully process high volume foreign travel.
• Ability to handle stress and work well under pressure while demonstrating analytical and critical thinking.

What Desired Skills You’ll Bring:

• Ability to successfully process high volume foreign travel.
• Ability to handle stress and work well under pressure while demonstrating analytical and critical thinking

Minimum Clearance Required to Start: SecretThis position is part of our Federal Solutions team.Our Federal Solutions segment delivers resources to our US government customers that ensure the success of missions around the globe. Our diverse, intelligent employees drive the state of the art as they provide services and solutions in the areas of defense, security, intelligence, infrastructure, and environmental. We promote a culture of excellence and close-knit teams that take pride in delivering, protecting, and sustaining our nation’s most critical assets, from Earth to cyberspace. Throughout the company, our people are anticipating what’s next to deliver the solutions our customers need now.Salary Range: $70,500.00 – $123,400.00The position may require a COVID vaccination or an approved accommodation/exemption for a disability/medical condition or religious belief as required by customer requirements and some cases federal, state, provincial or local mandates.Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Diversity is ingrained in who we are, how we do business, and is one of our company’s core values. Parsons equally employs representation at all job levels for minority, female, disabled, protected veteran and LGBTQ+.We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!Share This JobOUR MISSIONWe’re committed to delivering innovative infrastructure, defense and security solutions to enable a sustainable, safer, smarter and more connected world.ABOUT USFounded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance.
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Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future.PARSONS IN CANADAParsons has contributed to major infrastructure projects in Canada since the 1940’s, helping to design and build many well-known landscapes across the country, including the Regina Bypass, Turcot Exchange, Kicking Horse Canyon, Olivier-Charbonneau Bridge, and the Edmonton Light Rail Transit. Our markets are diverse, including Bridge, Tunnel, Road and Highway, Aviation, Rail and Transit, Smart Vehicle Solutions, Smart Mobility, Integrated Delivery, Environmental Remediation, Mining and Reclamation, and Water/Wastewater, as well as serving numerous industrial clients. The Parsons’ signature stands out and our achievements have been recognized via numerous awards for innovation and quality, particularly in long-span bridges, complex brigles, and major road networks expansions. Our teams work across Canada in many provinces, including Alberta, Ontario, Manitoba, British Columbia, Quebec, Saskatchewan, Northern Territories and the Yukon.‍Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.For more about Parsons, visit and follow us on , , , and .4 Continents75+ Years17,000+ Employees80+ LanguagesCOMPETITIVE BENEFIT OFFERINGSFinancial WellnessWe care about your financial wellbeing. Parsons offers competitive pay and retirement plans to help you build wealth for the future while giving you the flexibility to diversify your investments.Work Life HarmonyBalance in life is important and time away from the office is imperative to allow you to refresh and focus your attention on the things that matter to you. Parsons supports your time away by providing paid time off and paid flexible holidays.Career DevelopmentWe are committed to fostering the personal and professional growth of our employees. Develop and advance yourself though our comprehensive training, educational and mentorship programs.Veteran SupportWe provide Industry leading benefits to support veterans and active-duty members to provide security for you and your family by offering robust leave and benefits; including paid active-duty military leave and paid time off when transitioning back to civilian life.Mind & BodyAt Parsons we inspire healthier habits, heathier minds, and a healthier you through our wellness program. Participate in our weekly Meditation Mondays and Wellness Wednesdays. Wellness, at Parsons, is more than just your annual checkup.HealthHealth is not a one size fits all. At Parsons, we offer a robust Employee Assistance Program as well as comprehensive medical, dental and vision plans through large, national carriers with the choice of regional PPO, HDHP, or HMO networks.Want to learn more about the benefits eligible for the Parsons’ location you are interested in? Connect with one of our recruiters for further detail.Parsons has a long-standing reputation as an industry leader in domestic and international engineering and construction projects. The company also has a solid history supporting federal government work.”Chris
‍Sr. Corporate RecruiterMEET STU,
OUR CHIEF INFORMATION
OFFICERSIMILAR OPPORTUNITIES01Engineered SystemsFort Myers,Florida02Engineered SystemsVirtual,Virginia03Engineered SystemsVirtual,VirginiaFollow Us To Stay Updated‍Be the first to receive updates about Parsons news, events, and innovations.

Expected salary

$70500 – 123400 per year

Location

USA

Job date

Sun, 07 Apr 2024 07:02:40 GMT

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