Supply Chain Assistant

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 800 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Overall purpose of the role:

Responsible for procurement of goods and services as per the assigned tasks, logistics functions at Chernihiv Base level (storage, warehousing, transportation, etc.) and general logistics support to the program.

Main responsibilities:

• Following humanitarian principles, rules established by Donors and DRB, as well as Ukrainian legislation, with the method of supporting beneficiaries.

• Procurement

• Confirm purchases of goods/services/work before cancellation of purchase requests

• It is imperative that DRB prepare procurement documentation, including tender documentation, contracts and agreements

• Renewal of types Certain registries, the volume and other records accurately, timely, with the following types of benefits

• Ensure safe folding, signing, scanning, storage in the dark, archiving of other copies documents

• Ensure proper verification of postal shipments of the DRС

• Ensure control of the delivery of goods, verification during their pick-up

• Ensure the consistency of the original documentation in accordance with the legislation and the benefits established by the DRС

• Ensure the timeliness of payments and the provision of primary documentation from financial departments

• Run purchasing transactions in the Dynamics.

• Fixed asset management

• Receive goods related to fixed assets from suppliers, check them, issue them to customers as needed, organize storage and proper use

• Provide information on purchased fixed assets to the responsible person for subsequent entry into the fixed assets register

• Warehouse management

• Organization of warehouse support for projects in accordance with procurement and DRC rules

• Other duties

• Cooperation and coordination with the programs and finance department

About you:

• Good understanding of procurement procedure rules, tender documentation requirements

• Experience in conducting tenders, preparing contractual documentation, accepting goods/services, mutual accounts with contractors

• Excellent command of MS Word, Excel and PowerPoint

• Knowledge of the English language at a professional level is desirable

• Fluency in the Ukrainian language

Education:

Relevant university degree in Logistics and/or Supply Chain Management or equivalent professional qualification.

All DRC roles require the post-holder to master DRC’s core competencies: 

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Contract length: open-ended contract after 3-month probation period
Level: I – Non-Management
Designation of Duty Station: Chenihiv

Start date: October 14, 2024
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:
All applicants must upload a cover letter and an updated CV (no longer than four pages in English). Applications sent by email will not be considered.

Applications are open until 30 September 2024.

We reserve the right to conduct further interviews before the deadline for submission of applications.