Teaching and Learning Administrator (Maternity Cover)

About the role

Course/Programme Administration

• Deal with enquiries by telephone, email, letter and in person relating to entry requirements and enrolment etc. Deal with telephone, email, letter and in-person enquiries relating to entry requirements, enrolment, etc.
• As required, assist in recruitment initiatives and publicity, including coordinating Open Day events and interviews.
• Coordinate start of session arrangements; registration of new students; collate welcome packs, safety information, timetables, and other necessary documentation.
• Liaise with the Head of the Department and provide Administration for the Departmental Workload Model for Academic Staff.
• Responsible for Induction planning, journey, and processes for all UG students in years 1-4
• Work with the teaching programmes administrator/departmental administrator/academic programme director to set up induction week(s).
• Work with the teaching programmes administrator/departmental administrator/academic programme director to create and manage the departmental timetable for all designated taught courses, including managing room bookings and liaison with UCL staff in implementing the common college timetable.
• Allocate students to courses/programmes/tutorials/projects/placements, etc., following timetable structure and uploading information on Portico.
• Process and coordinate teaching materials, such as course outlines, study packs, and assignments, necessitating liaison with teaching staff and students.
• Update and brief academic/teaching staff on student application procedures, course/programme procedures, and regulations.
• Liaise with relevant offices elsewhere in UCL, particularly the UCL Admissions Office, Student Registry Services, Student Support and .
• Responsible for uploading and maintain ing course/programme content on Moodle.Well-being
• Work with appropriate departmental colleagues and the Faculty Communications and Marketing Team to ensure that the entries in the UCL prospectus, advertising materials, programme handbook and web pages relating to designated course/programme matters are accurate and current.
• Create and distribute registers/attendance lists to academic/teaching staff as appropriate.

Please see the Job Description for further details.

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