The National Gallery
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- Job Title: Travel Trade & Events Co-ordinator
- Salary: £30k-£40k
- Hours:
Full time - Role: Admin, Secretarial & PA
- Contract: Permanent
- Closing date: Sun, 05 May 2024
-
Location:
London
Job Description
We have an exciting opportunity for an enthusiastic and efficient Travel Trade & Events Co-ordinator to join the National Gallery – as we celebrate our bicentenary year with a programme of high-profile exhibitions, and look ahead to the reopening of the Sainsbury Wing in Spring 2025 with newly designed event spaces.
In this role you will coordinate all Travel Trade activities, manage sales enquiries, ensure prompt financial processing and provide administrative support to the Commercial Events teams.
If you are interested in joining our team and would like to apply, please send your CV together with a covering letter to mailto:[email protected] – [email protected] including Travel Trade & Events Co-ordinator in the subject line.
Job Requirements
- Strong administration experience
- A very organised approach
- Excellent interpersonal skills with the ability to form positive relationships with a wide variety of people.
- Ability to work on own initiative and prioritise workload.
- Excellent written and oral communication skills.
- Proven attention to detail and efficiency in undertaking tasks,
- Excellent time management.
- Computer literacy, especially in Microsoft Office products (e.g. Word, Excel, Outlook and PowerPoint).
- Experience of using a database or room booking software, ideally Artifax.
- Strong systems knowledge and excellent IT skills
- Knowledge and experience of working with clients and events desirable.
- Experience of working within the tourism and travel industry is desirable but not essential.
Job Responsibilities
- Management of all bookings in Ventrata (the travel trade API booking system). Inputting all manual bookings onto the system such as Virgin Experience Days, Buy a Gift, WOWCHER etc and direct/private group bookings
- Overseeing the Travel Trade inbox and responding to enquiries in a timely fashion.
- Booking into our room booking system for any out of hours tours and coordination of the delivery of tours
- Engage internal teams to ensure smooth running of in-house processes
- Circulate the weekly overview of tours to the relevant teams and daily updates for number of guests.
- Co-ordinating Blue Badge Guide provision for scheduled weekly tours ensuring any new bookings have a guide allocated.
- Ensuring the stock of headsets is replenished and reordered as required.
- Communicating with the restaurant on all afternoon tea bookings which have been booked.
- Assist with the copy and imagery for marketing materials and digital advertising campaigns.
- Regular benchmarking against similar
How to Apply
Please send your CV together with a covering letter to [email protected] including Travel Trade & Events Co-ordinator in the subject line.
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