UNIV – Administrative Assistant – Surgery: Foregut and Metabolic Surgery

Job Description Summary

The Department of Surgery is actively recruiting for an Administrative Assistant. Under limited supervision, The Administrative Assistant provides administrative support to the Division of Foregut and Metabolic Surgery with a primary responsibility for the clinical practice activities in the office.

Entity

Medical University of South Carolina (MUSC – Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001069 COM SURG Foregut & Metabolic Surgery CC

Pay Rate Type

Hourly

Pay Grade

University-04

Pay Range

32,686.00 – 46,578.50 – 60,471.000

Scheduled Weekly Hours

40

Work Shift

Job Description

Pay Range:

$32,686.00 – $46,578.00 – $60,471.00

Job Duties:

• 30% – Responsible for scheduling and coordinating patient surgeries, diagnostic tests and ancillary procedures. Maintain Hosp IQ to optimize OR utilization.
• 25% – Serves as the contact person for the Division of Foregut and Metabolic Surgery. Coordinates schedules, including scheduling meetings, preparing travel arrangements. Maintains calendars and assembles all appropriate information for upcoming meetings. Keeps Interfolio up to date. Briefs physicians prior to meetings. Serves as back-up to the other Administrative Assistants.
• 25% – Reviews clinics prior to clinic date to ensure that they are scheduled appropriately. Revises clinic schedules as necessary. Handles all office correspondence including completion of FMLA, STD, LTD, cancer policies, loss of income, protection for house/auto payments, supplemental policies, CMN’s and orders for patients. Obtains prior authorizations for Rx’s.
• 5% – Sends clinic notes to referring and consulting physicians via in basket or facsimile.
• 5% – Responsible for the timely scanning of patient records into Scan Web.
• 5% – Coordinates all administrative requirements of faculty member i.e. track CME credits, assist with applications and licenses, coordinate reimbursements, triage phone calls, sort and respond to mail correspondence.
• 5% – Perform other duties as assigned.

Additional Knowledge, Skills, and Abilities Preferred:

The applicant must have demonstrated ability to handle multiple tasks, work independently and prioritize duties of the position. The desired candidate must also possess a thorough knowledge of office procedures and protocols; excellent typing abilities; detailed knowledge of good grammar and spelling; responsibility; diplomacy; logic; verbal expression; tactfulness and confidence. The ideal candidate will have clinical administrative experience and proficiency in medical terminology. Must have thorough knowledge of word processing and advanced computer skills. Experience with EPIC, Outlook, Word and Excel preferred.

Additional Job Description

Minimum Requirements:

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the related work experience. Some positions require a valid driver’s license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements:

(Note: The following descriptions are applicable to this section: Continuous – 6-8 hours per shift; Frequent – 2-6 hours per shift; Infrequent – 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform ‘pinching’ operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)A high school diploma and two years work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the related work experience. Some positions require a valid driver’s license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41; or AAVMA certification. Some positions require eligibility for bonding. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous – 6-8 hours per shift; Frequent – 2-6 hours per shift; Infrequent – 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform ‘pinching’ operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to height of 36 inches, to 15#, unassisted. (Infrequent) Ability to lower objects, to 15 #, from height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects to 15 #, unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas (Infrequent)

The Department of Surgery is dedicated to ensuring the voices of our trainees, staff, faculty, and patients are heard; their thoughts are respected and their feelings are valued. We pride ourselves on creating an inclusive culture dedicated to helping shape the field of surgery to be more diverse. We value our residents, fellows, faculty, and staff of every race, religion, national origin, sexual orientation, gender identity, and disability. Our goal is to continue to expand our diversity within our talented team, which leads to even more inclusive patient-centered care. Please click on the link below to learn more about our diversity efforts.

https://medicine.musc.edu/departments/surgery/diversity-and-inclusion 

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

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