View Vacancy – Corporate Services Officer (Finance & HR)

The British Government’s Consulate in New York has an exciting opportunity for an organized and dynamic person to join the Corporate Services Team as a Corporate Services Officer focusing on HR, protocol and finance. This opportunity is a rewarding role which supports and further develops the special relationship between the UK and the US, supporting work at the forefront of international diplomacy in order to make a real difference globally. 

The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme.  It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible.  In this role you would be working in a diverse international environment to support UK diplomats, armed forces personnel and other country based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.

This is a chance to support the wider enablement function within the Consulate and the UK’s Mission to the UN in New York.  The role is a broad-based operational role – the prime focus is on transactional HR, financial reporting and protocol support.  This is a great role for candidates looking for an entry point into business management and operational support.  

The New York British Government Office is comprised of over 200 staff, across two offices, 8 Government Departments, and a wide range of policy priorities. The successful candidate will therefore be working with diverse range of stakeholders and issues – exceptional people management and clear written and spoken communication skills are essential. The jobholder must have an adaptable approach with a willingness to learn and work flexibly across a broad range of issues, including new areas not covered above, which might emerge during the individual’s time in the role.  Therefore, the successful candidate will be collaborative, proactive and willing to help others enthusiastically.

Roles and responsibilities:

• Work with the Community Liaison and Protocol officers to administer all induction, on-boarding and accreditation processes for UK Officers and Local staff.
• Provide financial support to the Consulate’s senior management team.
• Lead on service, support and guidance to all staff on Hera (Government Finance Systems) including Activity Recording, Corporate Credit Cards, reviewing financial compliance reports, charging code queries, updating expenditure and hospitality guidance. This includes working to build and fostering a culture of finance best-practice for all staff.
• Liaising with HR team & Hub in the Embassy, DC, and London finance teams, to develop / improve HR & finance expertise & best practise at post.
• Support Finance officer on overseeing Income Generation / event invoicing.
• First line of contact, working closely with Embassy teams, to provide guidance on payroll administration (e.g. set-up & general guidance). This includes ensuring all new hires are set up on payroll at the time of induction.  Complete ad hoc payroll paperwork for casual staff at posts.
• Provide support on other ad hoc corporate services functions and tasks as directed by Managers.

Resources managed:

No budget directly managed although the role will have some oversight and reporting on the Consulate’s operational budget. 

• Excellent and adaptable people engagement skills, including a proven track-record in providing a quality service across a variety of tasks and settings.
• A high degree of professionalism, pride and attention to detail in delivering a quality and efficient service to colleagues and managers.
• Adaptable, flexible and energetic; ability to work well in a team, with external contacts, with senior managers and to show judgement in helping multiple teams and managers to work collaboratively to deliver shared tasks and help others.
• Strong written and oral communication skills.
• Experience of Microsoft Windows, including a strong understanding of Word (essential), Excel (essential), PowerPoint and Outlook, and with bespoke data, record-keeping, personnel and finance IT systems.
• Strong communication skills – written and verbal

Please note: Under US State Department requirements, the UK Government in the US has restrictions on the type of visas our non-diplomatic staff may hold.  If you are not a US Citizen or a US Permanent Resident, or the dependent of a diplomat (with an EAD card), you may not be eligible for employment with the UK government. We cannot accept student Visas (J, F or M) nor other forms of work Visas (I, H, P).  If you hold a work visa it is best to check on your eligibility to work for a foreign government before applying for a position. The UK Government does not routinely sponsor work visas; the job advertisement will state clearly whether sponsorship is available.

You may refer to our website for additional information:  https://www.gov.uk/guidance/living-in-the-usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.

Language requirements: 

Language: English
Level of language required: Fluent written and spoken English