View Vacancy – Deputy Post Security Manager (FRA24.402) – internal only

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Security

Who are we?

The British Embassy in Paris is part of a world-wide network, representing British political, economic and consular interests overseas. It is also part of the UK’s France Network, including offices in Lyon, Bordeaux and Marseilles and representation to international organisations in Paris (OECD and UNESCO) and Strasbourg (CoE). The British Embassy is currently looking for a Deputy Post Security Manager (AO graded), to be part of the France Network Post Security Management Team, reporting to the Post Security Manager (PSM) and working alongside and in close conjunction with the other Deputy-Post Security Manager (D-PSM) to support the PSM and provide leadership to and active management of the France Network Security Team which includes the Mail Room Team; Transport Team; and Reception Team; as well as a sub-contracted Private Security Team.

Main purpose of job:

This is a high-profile role and the d-PSM is expected to be highly visible and present in the Embassy to meet ALL operational requirements including emergency response and to provide resilience for the PSM (& for the other d-PSM when required). The role covers the whole of the France Network with occasional travel to and visibility at France Network outposts therefore also required.

Amongst their many other duties, this d-PSM will also have particular responsibility for the BE Paris  Mail Room – a critical piece of the Embassy’s security infrastructure – as well as for all security at the avenue Gabriel side of the Embassy.

Roles and responsibilities:

  • Deputy to the Post Security Manager and providing cover for the PSM in his absence. Taking on such tasks as dealing with breaches, event planning and managing the wider team.
  • Directly line managing security officers/ Mailroom messengers and receptionist/telephonists, as required by the Post Security Manager.
  • Creating and updating a detailed roster system.
  • Liaising with external contacts such as the Prefecture, police and gendarmes and working closely with external contacts on events and security issues.
  • Processing monthly Pay variables for the security/mailroom team.
  • Maintaining and updating all administrative areas such as the shared area, share point, logs and Standard Operating Procedures (SOPs).
  • Assist with clearance processes as required and regularly brief staff on security requirements and standards.
  • Working closely with the PSM for all major Embassy events to ensure that all security measures are covered and that security event plans are completed.
  • The d-PSM will be required to take calls during nights and weekends and attend to incident emergencies if needed. His role will be to give advice and support to staff as directed, engaging with Local authorities when and where necessary to facilitate administration procedures.
  • Working closely with the PSM and ROSM to ensure that all visits from the OSA and external contacts are prepared for well in advance. This includes, arranging programmes, organising meetings and taking minutes.
  • Dealing with all security issues and working closely with the Facilities Management Team.
  • Taking part in the Post Security Committee.
  • Planning and doing Security Visit in the Network.
  • Training coordinator for the security team including First Aid, Fire Evacuation, and L&D opportunities.
  • In times of peak operational demand, work flexibly within the overall Embassy team.

Essential on arrival:

  • Full professional proficiency in English and French (written and spoken, minimum of C2 level for CEFR framework*).
  • Previous experience in team management.
  • Experience in a police/military/security environment.
  • Effective communication skills and client focused.
  • Highly motivated and autonomous with excellent organisational skills.
  • Ability to manage own workload and team’s workload.
  • Excellent Team worker, motivating and building productive working relationships.
  • Flexible with a “can do” outlook.
  • Able to carry out everyday tasks with strategic awareness.
  • Good Computer skills.

Desirable:

  • Experience of staff management in a security related role in a multi-site organisation.
  • Previous office management / administrative experience.

Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

6 November 2024

Administrative Officer (AO)

Full-time, Permanent

35/H week

Europe, Eastern Europe & Central Asia

France

Paris

British Embassy

1

EUR

3681€ gross

monthly

1 January 2025

This is a full time, permanent contract. The position is based on a 35/H week, due to the nature of the work there is the requirement to occasionally be on Weekend on call when required. Overtime will be paid as and when required.

All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://www.cjn.justice.gouv.fr/cjn/b3/eje20), two written proofs of address (utility invoices and/or bank statements) and two references.

Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.

Your application will only be considered if you follow the guidance below:

  • Your application must be sent in English only.
  • Your application must clearly indicate all nationalities you hold.

The successful candidates will be subject to professional background checks and security clearance.

The start date mentioned in the advert is just an expected start date. The appointment can start earlier or later depending on several factors.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

Learning and Development opportunities: The France Network puts a very strong emphasis on L&D and the jobholder will be able to benefit from opportunities offered by the Diplomatic Academy and civil service learning, as well as informal opportunities within the Embassy on topics.

The jobholder will be enrolled in specific training related to:

– First Aid;

– Health and Safety;

– General Data Protection regulation;

– Security Basics for Country Based Staff.

The successful applicant will be encouraged to be actively involved in the corporate life of the British Embassy, contributing to the wider objectives of the British Government’s through the France network and supporting the British Embassy’s positive working environment.

Working Pattern: The position is based on a 35- hour working week. However, due to the nature of the work there is the requirement to work some irregular hours, particularly starting early and finishing late, during the working week. There may also be requirements to work on weekends. The successful candidate will be entitled to overtime payments for working additional hours/ overtime payment as and when required.

Equal employment
We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, sexual orientation, age, marital status, disability or gender identity. We particularly encourage applications from candidates with protected characteristics. DBT Europe and the FCDO France Network want to maximise the potential of everyone who chooses to work for us, regardless of their background.

Further information
Our recruitment process is underpinned by the principle of appointment on the basis of fair and open competition and appointment on merit, as outlined in the Civil Service Commissioners’ Recruitment Principles.

Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment  levels  please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

The British Embassy Paris wants to create a diverse, inclusive and friendly environment in which people can perform at their best because they feel supported; are able to be themselves in the workplace; and have opportunities to develop and grow. We want all our colleagues, regardless of grade, background or experience, to share our strong sense of purpose and ambition to deliver the best possible outcomes.  

We know that diversity of background, experience and thought will help us achieve our goals. We actively encourage applications from colleagues from Minority Ethnic and underrepresented backgrounds and from groups with protected characteristics. 

 

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.


To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application/indicate in your cover letter where (nearmejobs.eu) you saw this job posting.

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