View Vacancy – Driver, Corporate Assistant and Residence Manager S1 (03/24 DJ)

Main purpose of job:

• Provide driving and messenger services for the British Embassy in Djibouti.

Roles and responsibilities:

Driving:

• Provide a professional and efficient transport service to members of the British Embassy, while adhering to Djiboutian traffic laws and regulations at all times. Driving the Ambassador, other Embassy staff and visitors to and from meetings and appointments, and travel with delegations to regions of Djibouti outside of the capital.
• Conducting daily checks on Embassy vehicles to ensure they are in good working order, and ensure vehicles are securely stowed, keys are securely locked way, and vehicles are maintained to a high standard. This will include washing the vehicles and taking them for servicing and repairs when needed.
• Conducting pre-trip inspections of vehicles before each drive to ensure: no leaks or obstructions under the vehicle; seat belts & doors in working order; mirror & windshield secure; wiper blade up-perished; tyre tread & pressure checked & wheels secure; water, oil, brake fluid & fan belt checked; licence disc valid & petrol cap secure; back window & tail lights secure, not cracked and boot securely closed; signal and head lights in working condition.
• Manage travel itinerary and pro-actively communicate this to passengers ahead of visits taking place. This will include providing an overview of departure time, journey length, and estimated arrival.
• Perform a pre-visit (recce) journey of routes to be taken for official visits when needed. Reporting back any challenges to Embassy staff.
• Manage transport administration. This includes maintaining an accurate record of all journeys, milage, fuel consumption and bookings.

Corporate Assistance:

• Carry out messenger duties as required including, managing diplomatic bags; making purchases for the Embassy and recording the associated costs; delivering documents, invitations and letters to the Ministry of Foreign Affairs and other organisations.
• Other ad-hoc corporate services tasks such as: assisting with preparation for dinners and receptions, including parking control and furniture set up.

Residence Management:

• Act as the Health & Safety lead for the Embassy, carrying out regular site inspections, recording findings and reporting to the Corporate Services Officer including checking fire alarms, water tanks and meter readings.
• Responsible for the well-functioning of the Embassy, Ambassador’s residence and DHM’s residence: proactively checking when items need to be bought, fixed or replaced. Liaising with and accompanying external work personnel and contractors to undertake work on the Embassy and Residence sites.
• Maintenance checks on Embassy building & DHM House and reporting to CSO.

• Fluent in English and French
• Valid Djibouti Drivers Licence
• A good knowledge of Djibouti (city and country) and traffic laws
• Experience as a driver of no less than two years
• Flexibility to work overtime on evenings and occasionally on weekends
• Ability to use IT (laptops, smartphones) especially Microsoft Outlook, Excel and Word
• Excellent and proven organisational skills
• Attention to detail
• Ability to work effectively under tight deadlines
• Resourcefulness in solving problems
• Superior professionalism and judgement
• Strong work ethic
• Ability and willingness to work effectively with other staff members as part of a team; respecting others, supporting them and taking on the work of other staff when they are on leave