View Vacancy – EG – Corporate Services Co-ordinator (AA)

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Corporate Services Support

The British Embassy in Cairo is looking to recruit a Corporate Services Co-ordinator under the Corporate Services Section job grade Administrative Assistant (AA) to support a wide range of Corporate Services activities by providing administration support.

The Corporate Services team is a flexible team working to meet various priorities throughout the year so the administration support will change to meet those requirements.

Roles and responsibilities:

  • Manage Health and Safety (H&S) Record Keeping and Administration, Support on compliance with FCDO H&S requirements.
  • Act as Deputy Fire Safety Manager supporting the Fire Safety Manager (FSM) as required. Responsibilities include arranging fire drills, maintaining records of staff training, firefighting equipment maintenance, and weekly fire alarm tests. Deputise for FSM where required.
  • Assist in procurement processes, raising purchase orders, identifying suppliers and purchasing goods and services in accordance with FCDO guidance.
  • Manage the Medical Insurance contract and undertake the related administrative work.
  • Order uniforms for staff, almost 50 staff members and keep records.
  • Order stationery items and business cards for all Embassy departments.
  • Provide Admin support to the Head of Corporate Services.
  • Undertake administrative duties as and when required to support the HR Manager & Estates team.
  • Support Transport Manager and act as backup when required.
  • Take part in any post crisis/emergency planning and exercising.

The above list is not exhaustive, and the jobholder will be required to be flexible and take on other ad hoc tasks as required. The job description may be reviewed to meet changes in business needs.

Key behaviours:

  • Communicating and Influencing – Communicate purpose and direction with clarity, integrity, and enthusiasm. Respect the needs, responses, and opinions of others.
  • Delivering at Pace – Take responsibility for delivering timely and quality results with focus and drive.
  • Managing a Quality Service – Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
  • Developing Self and Others – Focus on continuous learning and development for self, others and the organisation as a whole.
  • Working Together – Form effective partnerships and relationships with people both internally and externally, from a range of diverse backgrounds, sharing information, resources, and support.

  • Excellent communication skills in English and Arabic, both written and spoken. Able to express ideas and messages clearly and concisely.
  • Minimum of 3 years’ experience in administrative work in a relevant role.
  • Strong organisational and multitasking skills with the ability to perform well in a fast-paced environment.
  • High standard of personal presentation and able to demonstrate discretion, courtesy, and consideration
  • Ability to work individually and as part of a team.
  • Proven record of organisational ability. Ability to prioritise, organise own workload, and meet deadlines, while maintaining attention to detail and without compromising the quality of the work.
  • Good IT skills and computer literate (especially in Microsoft Office Word, Excel, PowerPoint, and Outlook).

Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together

15 October 2024

Administrative Assistant (AA)

Full-time, Fixed Term

36

12 months

Middle East & North Africa

Egypt

Cairo

British Embassy

1

USD

796

monthly

29 December 2024

Eligibility:

Applicants must have the legal right to live and work in Egypt.

Remuneration:

The Embassy aims to offer an attractive working environment and remuneration package for this role, including a non-negotiable gross salary of USD 796 per month, subject to insurance and tax as per the usual regulations, based on a 36 hours per week. However, employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 

We offer a competitive package including medical benefits, performance related bonus, recreational facilities, opportunities for job related training and development, etc. There are no other allowances payable as part of this package. No accommodation nor relocation expenses are payable in connection with this position.

The role is for a full-time employment on a fixed-term contract for one (1) year, subject to three (3) months’ probationary period. The contract may be extended, subject to satisfactory performance and on on-going business requirement.

The British Embassy is committed to helping staff develop in their careers through formal and informal training and coaching. A healthy and active Learning & Development committee supports staff in their goals. In addition, we have access to the substantial amount of resources that the Embassy and UK Foreign, Commonwealth and Development Office’s International Academy provides.

How to apply:

Interested candidates must include to their online application form 1) an updated Curriculum Vitae (CV); 2) motivation essay, in the relevant sections of the online application form, stating how you meet the requirements of the role; and 3) specific examples, in the relevant sections of the online application form, of how you meet the key behaviours and skills required. 

Please refrain from the use of AI based tools when completing your application, this is to ensure a fair competition for all candidates and helps maintain the integrity process. If the use of AI is identified, your application may be rejected.

Applications that do not include this information will not be considered. 

Closing date of receiving applications is before 23:55 (Egypt local time) on 15 October 2024. 

Applications received after the stated deadline will not be considered.

Internal candidates (i.e., those who are currently employed by the British Embassy Cairo) applying for this position should consider informing their current line manager upon submission of their application.

Process: 

The recruitment process, including security clearance, is expected to take around 2-3 months. The security clearance process includes checks available in country and with UK, dependant on the security level required for the role and the candidate’s profile and UK footprint. You may experience some delay in the progress of this recruitment campaign, and we are working hard to minimise any disruption.

Appointable candidates who were unsuccessful at interview may be placed on a ‘reserve list’. If during the reserve period of six (6) months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security-vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

Personal data collected will be treated in strictest confidence under the terms of the UK Data Protection Act and used for recruitment purposes only.

 

The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require. The British Embassy Cairo is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference. Staff recruited locally by the British Embassy are subject to terms and conditions of service according to local Egypt employment law.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.


To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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