British Embassy
Foreign, Commonwealth and Development Office (Operations and Corporate Services)
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Corporate Services Support, Estates
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Main purpose of the job: The main purpose of the Estates Assistant role is to support all the management and maintenance processes of the Estates and Facilities portfolio for the British Embassy, and to provide broader assistance to the Estates team assignments most of them on a short-term basis and at high pace. This includes, but not limited to tasks such as administrative duties, co-coordination of maintenances, property visits and inventory, customer service, accompaniment of contractors, development of small projects. Operate in structured work environments undertaking work in relation to administrative, operational or process issues where necessary judgements can usually be made on the basis of clearly defined processes or procedures, (ii) Deal with basic, straightforward enquiries or queries, (iii) Be responsible for a wider range of administrative and operational tasks, undertake work in relation to transactional operations which are well defined, though limited in the main to straightforward, administrative or clerical tasks. This position reports to Estates Officer higher grading. This role is initially for 6 months with the possibility of extension. |
Roles and responsibilities: Assists in office administrative duties (50%)
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Assists in operational duties (50%)
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Resources managed (staff and expenditure): Estates Inventory Cash box |
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Essential on arrival:
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Must have the legal status to live and work in Colombia.
Language requirements:
Language: Spanish and English
Level of language required: Minimum B1 (under international qualification CEFRL or equivalent).
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Desirable:
- Knowledge of Hera system – Oracle or similar;
- Previous experience in Logistics and Real Estates – Facilities;
- Previous knowledge on Health & Safety for Real Estate and Facilities portfolios.
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Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together
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13 October 2024
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Administrative Assistant (AA)
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Full-time
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35
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Latin America and Spanish speaking Caribbean
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Colombia
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Bogota
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British Embassy
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1
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COP
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3,769,178
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monthly
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18 November 2024
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Working Hours: 35
Monday to Thursday 8:30am – 05:00pm
Friday 8:30am – 1:30pm
The British Embassy in Colombia has a flexible working policy. Staff are expected to work flexible hours, depends on requirements. |
Learning and development opportunities:
The British Embassy in Colombia offers a wide range of learning and development opportunities throughout the year. Successful candidate will have access to some internal training and job shadowing, as well as the opportunity (depending on interest and availability) to work on cross-embassy teams or projects. |
The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns (dependent upon position), and an enriching learning and development opportunities.
Employees who are not liable to pay local income tax on their Mission salary, e.g. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
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The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.
Please note for internal candidates applying for positions in other Posts, if they are successful should resign their contract in the respective Post to be admitted in the Post where the position has been advertised.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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