View Vacancy – Intern – Ambassador’s office

Roles and responsibilities:

With the support of your line manager, you will be expected to carry out tasks including:

• Event Management: Successfully coordinate at least three major events (KBP, Christmas Carols and Great Garden Party) ensuring all logistics are handled efficiently and guest lists, invitations, and RSVPs are accurately managed.
• Meeting Coordination: Organize and manage logistics for weekly Ambassador’s office meetings, ensuring all participants are informed and prepared.
• Translation and Communication: Provide accurate and timely English to Spanish translations for official documents and correspondence.
• Meeting Readouts: Produce comprehensive and accurate readouts for internal and external meetings, ensuring they are distributed to relevant stakeholders promptly.
• Administrative Support: Efficiently manage administrative tasks such as coordinating transport, processing correspondence, and managing the Ambassador’s calendar.
• Drafting Formal Letters: Draft formal letters and Notes Verbales, ensuring they are well-written and appropriately addressed to different stakeholders.
• Stakeholder Database Management: Maintain and regularly update the stakeholder database, ensuring all information is accurate and current.
• Creative Planning Sessions: Participate in and eventually lead at least one creative planning session for event management.
• Internal Communications: Develop and implement at least two internal communications products, such as newsletters or bulletins, to enhance embassy-wide communication.
• Diversity and Inclusion Support: Assist in the development and implementation of at least one initiative related to diversity and inclusion strategies within the embassy.
• Diplomacy and protocol: Provide specific support in diplomatic and protocol coordination for internal events.
• Human rights and community development initiatives: Assist other Embassy teams (Political or CNI) in at least 2 meetings or events in specific required tasks as a learning activity.

We expect applicants to have a positive attitude and to be eager to learn and share your skills with the team. You will bring a different voice and perspective to our team: that is valuable to us and we expect you to be confident in expressing your ideas. You will have access to the full range of learning and development opportunities available to Embassy staff.

These responsibilities will be reviewed on an ongoing basis in accordance with the changing needs of the organisation. The above is an indicative outline of roles and responsibilities required of the role. The job holder will carry out any other duties as may reasonably be required by the Embassy.