British Embassy
Foreign, Commonwealth and Development Office (Consular Roles)
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Consular
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Main Purpose of Job:
Working with the Vice-Consul and Pro-Consul, the job holder will provide assistance to British nationals across Indonesia. This position is based in Jakarta.
What the Jobholder will be Expected to Achieve:
- Assist British nationals in distress in Indonesia across the full range of cases including hospitalisation, accidents, victims of crime, welfare, deaths, arrests and detentions. Liaison with partners and local authorities.
- Oversight of public counter services including notarial and documentary services work, preparing and signing of documents, liaising with customers and local authorities.
- General administration and support duties, including updating the online consular casework system, online appointment system, accounting for consular fees, office maintenance and support, managing public inbox, payment of bills and basic accounts work.
- Responsibility for responding to complex public enquiries, including face-to-face, on the telephone and email/written correspondence by providing advice and assistance in accordance with FCDO consular policy.
- Processing and production of Emergency Travel Documents.
- Assisting in outreach to local authorities in Jakarta and other provinces.
- Other ad hoc tasks as requested.
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- Approachable and empathetic with excellent listening and interpersonal skills. The ability to deal sensitively with difficult situations and people in distress
- A quick learner able to follow procedures and guidelines in making judgements and solving problems. Good attention to detail
- Strong IT skills, including using Microsoft Office programmes
- A good team player able to work flexibly within a small team
- Strong organisational, prioritisation and time management skills. Able to work under pressure with limited supervision
- Ability to travel as needed
- Willingness to work additional hours during specific crisis situations (sometimes on a shift pattern working unsociable hours)
Language Requirements:
- Fluent Bahasa Indonesia and excellent English language skills, both written and spoken. For candidates with English as a second language, certification at IELTS (or equivalent) level 7 or higher within the last 2 years is required. All skill areas (Writing, Speaking, Listening and Reading) must be IELTS score 6.5 or higher
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- Experience of a similar role in another Embassy, NGO or international organization would be an advantage
- Previous experience working with the public in a customer service role
- Experience of living in, or understanding of the UK or an English speaking country
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Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Working Together
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2 February 2025
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Administrative Officer (AO)
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Full-time, Permanent
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39.5
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Asia Pacific
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Indonesia
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Jakarta
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British Embassy
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1
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IDR
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IDR 9,053,362 per month
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monthly
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7 April 2025
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The British Embassy Jakarta offers a competitive remuneration package including:
- Annual leave entitlement of 25 days per year
- Medical benefit (medical insurance)
- Access to extensive learning and development opportunities
Working Patterns:
Normal working hours are 39.5 (gross) per week: 07:30hrs to 16:00hrs from Monday to Thursday and 07:30hrs to 13:00hrs. At present, all staff working in the FCDO, Jakarta are expected to attend the office for four days per week, subject to change. The job may involve some travel. A willingness and ability to travel is required.
The Embassy is committed to ensuring employees enjoy a good work-life balance. It is a stimulating place to work where we value diversity and inclusion and care about the development of our people.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Jakarta is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.
Learning and Development Opportunities (and any specific training courses to be completed):
We place a strong emphasis on learning and development. You will be encouraged to undertake developmental training and get involved in corporate activities. You will have access to existing and new Corporate Services L&D as well as wider job-relevant IT L&D and support for your own personal development.
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Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles Civil Service Behaviours Framework, which provides detailed guidance on how the behaviours are defined.
Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
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To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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