View Vacancy – KL – Post Security Manager, EO

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Security

Main purpose of job:

The jobholder will maintain day-to-day responsibility for the safety and security of the British High Commission (BHC), and BHC staff. The BHC is a busy diplomatic mission, working to foster a close, modern partnership between the UK and Malaysia across the full range of bilateral interests. 

BHC staff rely on the Post Security Manager – with close support from the FCDO Regional Security Advisor based in Singapore – to ensure high standards of security and that FCDO procedures are correctly followed. This includes advising on the security context, liaising with our contracted guard force and the Royal Malaysia Police, managing health and safety and fire safety processes, and dealing professionally with emerging issues as they occur.

This role would suit a dedicated security professional with either government or commercial experience. It provides an opportunity to develop skills about diplomatic work, physical and personnel security, health and safety and stakeholder management, among other things. The BHC and the FCDO supports flexible working and provide a strong L&D offer to support future career development.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Security (60%)

Achieve high standards of physical security at the mission and residence:

  • Oversee the contracted guard force, ensuring high standards in guarding and management of guarding contract
  • Oversight of physical and technical security measures at the British High Commission offices, the High Commissioner’s residence, and UK-based accommodation.
  • Management of British High Commission communication and security equipment

Maintain confidence in personnel security at the mission, and advise staff and families on keeping safe and secure:

  • Lead on security clearances for new country based staff members
  • Delivering security inductions and briefings for staff
  • Provide advice and updates on the security and threat picture in Malaysia.

Ensure secure events and visits as part of the High Commission’s diplomatic activity: 

  • Lead on security for all VIP visits to Malaysia, with support from the Regional Security Advisor
  • Ensure risk assessments are completed for British High Commission events, and manage security risks where appropriate in liaison with stakeholders

Lead on security aspects of the High Commission’s Crisis preparedness:

  • Regular liaison with Royal Malaysian Police and other friendly missions
  • Lead on the security aspects of the British High Commission’s Crisis Response Plan

Build security awareness and culture at post:

  • Maintain post security regulations, in line with FCDO guidance and ensure compliance by all staff
  • Work closely with the Regional Security Advisor to ensure any security recommendations are implemented as appropriate

Fire Safety (10%)

  • Act as Fire Safety Manager for the British High Commission, including ensuring emergency evacuation plans are up to date, and that all staff are aware of what to do in the event of a fire.
  • Develop Personal Emergency Evacuation plans when required
  • Work with our FM provider, JLL, to ensure that all recommendations in relevant Fire Risk Assessments have been implemented

Health and Safety (30%)

  • Formally act as the British High Commission H&S coordinator, working with the H&S Committee to develop, implement and maintain a health and safety strategy
  • Provide health and safety advice to senior management
  • Identify and report on any hazards, risks.  Lodge formal reports for all H&S incidents and Near Misses on the FCDO reporting system, Evotix
  • Induct all new staff on health and safety issues
  • Ensure first aid provisions are sufficient and in date, and that there are sufficient First Aid trained personnel.
  • Work with our FM provider, JLL, to ensure that all identified H&S risks are being addressed

Resources managed (staff and expenditure): 
Management of security guard contract (MYR 550,000) and oversight of contracted Guard force of 11. 

  • Proven ability to communicate effectively (both verbal and written) to staff and other stakeholders
  • Proven record of strong problem-solving skills backed by sound judgement and discretion
  • Ability to analyse current business practices and identify areas of improvement
  • Strong IT computer skills using Microsoft Office suite of programmes, including Word, Excel, PowerPoint etc

  • Formal security-related qualifications
  • Experience in security management in corporate, military/government sectors, or other relevant experience
  • Knowledge of Health & Safety Legislation and regulation for managing fire safety
  • Knowledge of Bahasa Malaysia

Language requirements: 

Language: English

Level of language required: Excellent 

Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service

21 October 2024

Executive Officer (EO)

Full-time, Permanent

36.25

Asia Pacific

Malaysia

Kuala Lumpur

British High Commission

1

MYR

MYR 6,800

monthly

9 December 2024

Learning and development opportunities (and any specific training courses to be completed):

The British High Commission offers a competitive remuneration package, benefits, leave entitlement of 20 days per annum (calculated on pro rata basis) and a range of learning and development opportunities including courses, access to significant on line training materials and on the job learning and development opportunities.

The Foreign, Commonwealth and Development Office is committed to developing its staff, working hard to provide a comprehensive learning and development offer. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role. All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.

In addition to formal training, collaboration with a wide range of colleagues will deliver on-the-job learning experiences, including

  • Working in a diplomatic mission;
  • Understanding how UK international development assistance is managed / implemented;
  • Understanding effective programme management (including Monitoring, Reporting, Evaluation, and Learning).

Working patterns:

The British High Commission Malaysia supports and promotes flexible working.  The standard working hours for the BHC are 8:00am to 16:30 Monday to Thursday and 8:30am to 1315hrs Friday. 

We are happy to offer a variety of flexible working patterns, including non-standard working hours, working remotely or working compressed hours. However, due to the nature of the role, there will be a requirement for occasional out of hours work around events, visits and management of guard force. Time off in lieu can be offered to make up for out of hours work.  

An allowance is also included in the salary for out of hours emergency incident work and for providing assistance to UK based staff members and out of hours checks on the guard force.

The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

Respect and working as a team:

Our values – of respect, working as a team, trust and fairness – underpin our approach, goals and culture at the British High Commission

  • We will show each other respect and treat each other inclusively in order to embrace our diversity of backgrounds, experiences and thought and make the BHC KL a place we want to work in.
  • We will work as team in a way which empowers us to deliver to the best of our abilities with confidence and flexibility.
  • We will trust each other and aim for BHC KL to be an open environment with a strong sense of community in which we are able to both agree and disagree with each other respectfully.
  • We will support each other and treat our colleagues and external partners professionally with fairness and integrity, and we expect others to treat us in the same way.

Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen. 

All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the  next stage.
 
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Indicated start date is provisional and subject to successful completion of reference and security checks.

Kindly check your application centre or email regularly for any update on the status of your application.

To those applicants not short-listed, we extend our appreciation for considering the British Government as a potential employer.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.


To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
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