British Embassy
Other British Government Departments (Partners across Government, including UK Visas)
/*generated inline style */
The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the embassy’s values of Well-being, Opportunity, Respect and Collaboration.
Main purpose of job:
To work to and support the Protect & Prepare coordinator based at the British Embassy in Manila and to assist with the facilitation of security-related training in the Philippines aimed at enhancing the safety of tourists, ensuring all activity is aligned to UK strategic aims and is coordinated with Philippine government agencies and private sector partners. The primary role will involve:
- Managing the Protect & Prepare programme fund.
- Responsibility for logistical arrangements for the delivery of training events.
- Coordinating with partners in the Philippines and across His Majesty’s Government (HMG) on Protect & Prepare and security related training.
- Contributing to the delivery of UK counter-terrorism objectives in the Philippines.
Roles and responsibilities / what will the jobholder be expected to achieve:
- Managing and recording programme financial spend with a clear focus on value for money and delivering sustainability, including forecasting and maintaining accurate records of financial expenditure to a standard that satisfies UK government auditors, and submitting financial reports to a UK-based team.
- Programme management including effective monitoring and evaluation of stakeholder led activity.
- The successful candidate will help maintain an existing network of contacts at all levels, particularly across central and local government, law enforcement, civil society and the security sector. Strong relationships will need to be built and maintained with other relevant teams within the embassy and with UK-based government departments.
- Organising and supporting programme trainings and events, including negotiating with venues, issuing invitations, booking travel and accommodation for trainers and participants, hosting events within and without Metro Manila and supporting trainers and subject matter experts.
- Organising and actively participating in meetings with new and existing stakeholders and partners (including a willingness, with notice, to travel overnight or for days at a time outside of Metro Manila, including at weekends), compiling minutes and briefing notes, and post activity reports detailing agreed actions in line with programme objectives.
- To be an all-round administrative assistant, dealing with general telephone and email enquiries, running the day-to-day office operation and assisting with the preparation and issuing of correspondence and reports.
- To develop and maintain databases and filing systems using IT packages, including MS Office, Word, PowerPoint, Teams and Excel.
Resources managed (staff and expenditure):
Protect/Prepare programme fund for the Philippines.
/*generated inline style */
- Have excellent presentation and communication skills (oral & written) in both Filipino and English.
- Have excellent negotiating skills.
- Have an ability to maintain and expand a network of key/senior contacts and stakeholders in relevant sectors.
- Be flexible and open to evolving priorities with a positive attitude to working flexible hours.
- Be a team player driven by values.
- Be a dynamic self-starter and multi-tasker.
- Be highly organised and able to deliver quality and timely results.
- Have excellent IT skills and familiarity with Microsoft Office applications.
- Have administrative support experience, with evidence of managing and recording programme or project expenditure.
- Have local knowledge of, and able to network with, stakeholders in the security and tourism sectors.
- To possess at least a bachelors’ degree.
/*generated inline style */
- Experience of preparing and delivering presentations to, and facilitating in-person meetings with, internal and external stakeholders.
- Programme management experience with relevant qualifications.
- Previously work or collaboration with foreign government organisations.
/*generated inline style */
Delivering at Pace, Delivering Value for Money, Making Effective Decisions, Managing a Quality Service
/*generated inline style */
21 November 2024
/*generated inline style */
Executive Officer (EO)
/*generated inline style */
Full-time, Fixed Term, Fixed term, with possibility of renewal
/*generated inline style */
36
/*generated inline style */
12 months
/*generated inline style */
Asia Pacific
/*generated inline style */
Philippines
/*generated inline style */
Manila
/*generated inline style */
British Embassy
/*generated inline style */
1
/*generated inline style */
PHP
/*generated inline style */
65,947.50
/*generated inline style */
monthly
/*generated inline style */
27 January 2024
/*generated inline style */
Benefits:
The British Embassy Manila offers the following:
- A competitive compensation package
- 36-hour work week
- Guaranteed 13th and 14th month pay
- 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January)
- Extensive medical insurance
- Life insurance
- Access to a guaranteed 5 days of learning opportunities a year.
Learning and Development Opportunities:
You will be encouraged to pursue your own learning and development while in the job and will be able to access a range of on the job opportunities as well as training and other forms of L&D where appropriate. There are also opportunities to get involved in other Embassy activities, both professionally and socially.
The British Embassy is committed to being a learning and development organisation and encourages all staff to pursue continued learning and development in the workplace. We offer a supportive and friendly working environment where staff work to the values of: integrity, honesty, objectivity and impartiality. Everyone is encouraged to take responsibility, be innovative and work together.
There is plenty of opportunity to develop on and off the job, and to establish expertise and build capability. We are strongly supportive of the job holder continuing to develop their professionalism.
In addition, opportunities and activities include:
- Courses and learning modules offered through the International Trade Profession and Diplomatic Academy.
- Attending external events and conferences hosted by academic institutions, business chambers, etc
- Learning and Development programmes, which have recently included leadership, line management, effective remote working and trade policy
- Opportunities for job shadowing across the network
- An individual bid fund providing funding to support more tailored learning and development needs.
Working Patterns:
Flexible working arrangements are always considered.
Other Information:
Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.
No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Candidates are expected to have a valid NBI Clearance.
The FCDO operates an agile approach to delivery. To facilitate an agile workforce, you may be required to undertake other duties from time to time as we may reasonably require.
/*generated inline style */
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline.”
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.
All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.
Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
The start date mentioned in the job advert is a tentative start date. Any offer of employment will be subject to the candidate achieving suitable clearances.
/*generated inline style */
/*generated inline style */
To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application/indicate in your cover letter where (nearmejobs.eu) you saw this job posting.