View Vacancy – Regional Payroll Officer AO – (30/24 PTA)

Job Category

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Subcategory

RCSH (Regional Corporate Service Hubs)

Job Description (Roles and Responsibilities)

Main purpose of job:

The Regional Payroll Officer will be responsible for processing and auditing payrolls and related payments for locally employed staff working at British High Commissions/Embassies in across Africa.

Roles and responsibilities:

PAYROLL ADMINISTRATION

Responsible for collating, capturing, processing and updating the payroll for an allocated section of Country Based Staff in the Africa network.
Ensure efficient processing of annual pay awards, 13th salary payments and benefit calculations.
Produce regular and ad hoc payroll reports for the HR Hub team and Posts.
Trouble shoot any payroll related query or issue, working closely with relevant employees or Posts involved.
Maintain filing systems for each pay period according to local and FCDO requirements.

PAYROLL SERVICE DELIVERY

Along with the Payroll Manager, administer payrolls for all posts to ensure all payments are accurately paid on time, and keeping all stakeholder accountable to timelines.
Review and document payroll procedures, advising both staff and managers when needed.
Take initiative to identify any areas for improving or automating the payroll processes in collaboration with the Regional Payroll Manager.
Interpret HR policies and procedures and apply them to payroll, where applicable.
Provide support and quality assurance in all CBS pay related projects.

PAY AND BENEFITS ENQUIRES

Answer all pay and benefits enquiries from internal and external stakeholders.
Respond to payroll related issues raised by Country Based Staff.

TEAM ADMINISTRATION

Participate as an active team member and take on any ad hoc HR team projects as appropriate.
Support HR Hub Management with effective delivery of all pay related matters and other reasonably requested assignments.

GENERAL HR

Maintain individual staff files for Country Based Staff.
The FCDO operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require

Essential qualifications, skills and experience

Two to three years relevant HR, payroll and/or compensation experience
Proficiency in VIP, Pastel (SAGE) Payroll or PayDay payroll software
Exceptional attention to detail and accuracy
Excellent oral and written communication skills, as well as organisational skills
Outstanding interpersonal and communication skills, with the ability to work with people at all levels of seniority in a fast-paced environment
Must be able to work independently as well as part of a team
Proficient in all MS Office applications, specifically Word and Excel
High proficiency in written and spoken English
French and/or Portuguese will be an added advantage

Desirable qualifications, skills and experience

Experience in Management Information Reporting

Required behaviours

Changing and Improving, Communicating and Influencing, Delivering at Pace, Developing Self and Others, Managing a Quality Service, Working Together

Application deadline

15 July 2024

Grade

Administrative Officer (AO)

Type of Position

Permanent

Working hours per week

40 hours

Region

Africa

Country/Territory

South Africa

Location (City)

Pretoria

Type of Post

British High Commission

Number of vacancies

Salary

R 324,897.95 Basic Salary + R 72,521.76 Responsibility Allowance per annum

Start Date

2 September 2024

Other benefits and conditions of employment

Learning and development opportunities (and any specific training courses to be completed):

Regular training as provided by the Payroll Software provider
On the job training for HERA, an Oracle based software for data management

The British High Commission pays in full for the Key Care Plus option on Discovery Health for staff including spouses/partners and dependants.

Once you have successfully completed your probation the British High Commission will contribute 9% of your monthly salary to a Provident Fund.
Annual leave entitlement of 25 days
Working hours per week of 40 hours

Additional information

Please complete the application form in full as the information provided is used during screening.
Please check your application carefully before you submit, as no changes can be made once submitted.
The British High Commission will never request any payment or fees to apply for a position.
Employees recruited locally by the British High Commission in Pretoria are subject to Terms and Conditions of Service according to local employment law in South Africa.
It is essential that the applicants already have the right to live and work in South Africa without the need to apply for a work permit.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
Reference checking and security clearances will be conducted on successful candidates.
Please log into your profile on the application system on a regular basis to review the status of your application.
Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
To help us track our recruitment effort, please specify on the application/indicate in your cover letter where (nearmejobs.eu) you saw this job posting.

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