View Vacancy – SH – IT & Post Security Manager, EO

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Security

Main purpose of job:

Working to the Post Security Officer Shanghai and by extension the Regional Overseas Security Manager (ROSM), the PSM and ITSO role will manage the day to day security and IT of the mission on a 50/50 split.
Roles and responsibilities / what will the jobholder be expected to achieve?:

Manage Windows network with 100+ users 

  • Respond to user support requests
  • Troubleshoot and resolve user problems
  • Provide ad-hoc training to users to help them make the most of the system
  • Manage user accounts and access to the system
  • Maintain and keep administration records
  • Escalate problems to IT colleagues in the China Network and UK as appropriate

Manage Hardware and network infrastructure 

  • Troubleshoot and resolve hardware and network problems with both IT hardware and telephone systems
  • Escalate problems to IT colleagues in the China Network and UK as appropriate
  • Rebuild and replace faulty equipment
  • Upkeep of hardware inventory
  • Project and maintenance work as required

Manage the security of the mission and IT systems 

  • Control user access to the system
  • Management of mission access and passes
  • Risk management , being a key point of contact for the identification and rectification of security concerns;;
  • Maintain and keep administration records on security processes and procedures updating accordingly
  • Act as a link between HR and the Beijing security team on staff clearances
  • Act as a source of support and information to staff
  • Act as one of the key role in the office maintenance work and provide the professional IT&Security advice. Liaise with any contractors, STSOs who require access to the building for maintenance work;
  • Manage and maintain the CCTV and alarm systems across the mission
  • Ensure IT and standard security procedures are complied with
  • Escalate potential breaches as appropriate.

Management and maintenance of non-business critical systems 

  • Manage user accounts and access to a small windows network
  • Management and monitor of hardware, software and network infrastructure
  • Help to work on small scale.

IT training, learning and development 

  • Lead the awareness building and capability across an organisation of 100+ users
  • Lead the training plan to staff on processes, equipment and applications

Mission Crisis Response 

  • Maintain and update Post Crisis Management Plan with relation to IT and equipment
  • Develop Business Continuity solutions with relation to IT and Equipment
  • Maintain equipment for crisis response
  • Support in improving mission crisis response

Support China Network 

  • Support other posts by travel or remotely when necessary

Resources managed (staff and expenditure): 
Post IT budget 

  • At least 2 years relevant working experience
  • Knowledge of Windows network systems
  • Fault-resolution and network/application troubleshooting across Windows network environments
  • Knowledge of Microsoft Office
  • Knowledge of viruses, hoaxes, and associated anti-virus programs, resources and avoidance strategies
  • Experienced at helping users get the most out of IT systems
  • Knowledge of physical protection systems
  • Knowledge of risk methodologies for security surveys
  • Experience with Risk Management for both information and physical security
  • Experience running a secure working environment and coordinating secure procedures

Language requirements: 

Language: English

Level of language required: Fluent

  • Chinese language ability
  • Experience delivering IT Support in a busy environment

Changing and Improving, Communicating and Influencing, Delivering at Pace, Managing a Quality Service

26 November 2024

Executive Officer (EO)

Full-time, Fixed Term

35

12 months

Asia Pacific

China

Shanghai

British Consulate General

1

CNY

CNY 27,633

monthly

6 January 2025

Benefits:

We offer a competitive package which includes –

  • An abated salary of CNY 27,633 for British Nationals and spouses/partners of diplomats who are ‘W’ (diplomatic) visa holders and meet passport criteria; only open to British Nationals, UKB spouses, Canada, US, NZ and Australia passport holders, with the right to live and work in China.
  • Commercial insurance package including accidental, life, medical and business travel insurance
  • 22 days annual leave entitlement in pro-rata which increases by 0.5 per full calendar year worked up to maximum of 25 days. We offer different types of compulsory leave in accordance to Chinese law, e.g. Maternity Leave, Paternity Leave, Marriage Leave, Parental leave, etc.
  • In addition to the above compulsory leave, we also offer other types of leaves with pay e.g. Study Leave, Volunteering Leave to support staff who undertakes volunteering activities, Special Paid Leave to deal with emergencies involving a close family member, and more.
  • Employee Assistance Programme which is a confidential service providing help, support and information to staff to resolve and manage situations causing concern whether at work or personal nature is available to staff 24/7;
  • There is also plenty of opportunity to develop on and off the job, and establish expertise and build capability. We are strongly supportive of the job holder continuing to develop their professional skills. The Mission encourages a blended learning culture based on the 70/20/10 model which includes e-learning, mentoring, coaching, other development activities and role-specific required trainings. This offer also includes supporting staff members to take part in a 5 days of learning activities each year.

Learning and Development Opportunities:

No matter what stage of your career you’re at, you’ll have a positive impact and play a key role. We strongly believe in investing in our people – from day one, you’ll be assigned a dedicated buddy, have guidance from your line manager and support within the wider organisation. You’ll have the opportunity to develop on and off the job, and to establish expertise and build capability. We are strongly supportive of the job holder continuing to develop themselves. 

In addition, opportunities and activities include:

  • Attending external events and conferences hosted by academic institutions, business chambers, etc.
  • Learning and Development programmes, which have recently included leadership, line management, interpretation, presentation skills, effective remote working and trade policy.
  • Opportunities for job shadowing across the network.
  • An individual bid fund providing funding to support more tailored learning and development needs.

Working Patterns:

    35 hours of work per week from Monday to Friday, 08:00-17:00. There will be occasions that require you work outside normal hours.

    The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.’

    Other Information:

    Employment offers are subject to successful clearance of pre-employment and security checks. Staff who are locally recruited by the British Embassy/Consulate General are subject to Terms and Conditions of Service according to local Chinese employment law.

    No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

    Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline.”

    Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

    We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.  Applicants called for an interview will be assessed on the core behaviours listed above.

    All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.
     
    Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’.  If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

    For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender, and nationality.

    The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

    Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.


    To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/
    To help us track our recruitment effort, please specify on the application/indicate in your cover letter where (nearmejobs.eu) you saw this job posting.

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