View Vacancy – Transport Coordinator, Brussels CSB (MATL cover) (BEL24.467)

Our daily work relies on the input of dedicated individuals who engage in many different topics and activities. We seek to employ a diverse range of candidates who bring their own talents and perspectives to the role. We have a strong corporate agenda that ensures we create a positive and inclusive working environment where everyone is valued for their contribution.

Who are we?

The Foreign & Commonwealth Office’s (FCO) diplomatic missions in Benelux are part of a world-wide network of over 230 Posts, representing British political, economic and consular interests overseas.  Corporate Services Benelux (CSB) is a joint service that leads on operational support to the UK Diplomatic Missions in Brussels (our Missions to the EU & NATO and our bilateral Embassy to Belgium). CSB also has some responsibility for the Devolved Administrations in Brussels and our Luxembourg & The Hague Embassies. We manage and deliver a broad combination of complex operational and strategic work on staff issues (locally recruited and UK based), Finance, IT, Security and Transport. We also manage a shared Residence for all of the UK Missions’ high level entertaining. It is one of the biggest operations in the UK’s Europe Diplomatic Network.

Why should you apply?

A full-time vacancy has become available as the Transport Coordinator for the UK Diplomatic Missions in Brussels, supporting the Transport Manager in planning and organising the provision of transport for the UK Missions and external senior UK visitors to Belgium.  In particular, the role is responsible for the day-to-day transport planning which will involve working closely with all the Missions on transport needs and the Visits team for specific high-level visitors. 

The role will also lead on timely and accurate invoicing of senior government visitors for services used.  It will involve being on call for a couple of days/ weekends each month, the role will require, on occasion, some long hours above the contracted weekly hours, including sometimes outside core hours or at weekends.  CSB does have the advantage of offering Time off in Lieu (TOIL) for extra time worked. 

CSB is diverse, respect & values based while seeking to deliver effectively in a friendly manner. We put the welfare & needs of staff first. Our staff survey scores for wellbeing and collegiate support score high. We offer many learning and development opportunities.

The role would suit a highly organised, self-starter who demonstrates experience of completing tasks well and within short deadlines.  With the number of last-minute calls for transport as a result of changing priorities, demonstrated people skills would be invaluable too. The successful candidate does not need to be an expert in transport programmes or invoicing but should be able to demonstrate that they can ensure guidance and systems relating to the transport fleet and drivers are followed. We will train the successful candidate in both protocol issues and how to manage VIP visits in order to improve the way the Missions work together.

Our ideal candidate has:

• Fluency in English, verbal and written (minimum C1 level according to the Common European Framework of Reference for Languages*);
• Knowledge of  French verbal and written, as an independent user (minimum B1 level according to the Common European Framework of Reference for Languages*);
• Excellent organisational skills: proven ability to plan and prioritise tasks;
• Ability to anticipate and solve problems;
• Work at a high pace with attention for detail;
• Experience of working well in a team;
• A pleasant customer-focused telephone manner;
• Solid IT skills with sound working knowledge of Outlook, Word, Excel.