Gallery Assistant

Greeting and engagement with visitors to the gallery: Working at the gallery front desk to welcome and engage visitors with enthusiasm, providing information about exhibitions, featured artists, and upcoming events. Answering the mainline gallery phone, responding to external email inquiries, and providing excellent customer service and experience.
Sales support; Track and update sales, reserves, and client contacts in the gallery database; manage and allocate inquiries from the shared sales inbox; prepare exhibition PDF previews and bespoke sales offers; support exhibition sales administration, including maintaining sales trackers, budgets, and recording final prices and discounts; upload artworks to online platforms; and schedule, organize, and document sales meetings.
Administrative Support: Assisting with the staff and artist travel requirements and making bookings. Entry and upkeep of the gallery calendars, minuting meetings, and providing the gallery departments with various admin support tasks.
Gallery Location Duties: Stationery and gallery supply management. Arranging couriers, FedEx, and gallery post. Quality Assurance procedures at the gallery locations to ensure that the gallery and back-of-house areas are always clean and tidy and organised. Event support during gallery private views and gallery events.
Gallery Photography: Supporting the Operations and Communications team with, re-sizing images, and filing the images on internal gallery Drive and Databases.